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Student Life and Learning Support

Student Events & Risk Management

Tons of free events and workshops are happening every day at TMU! Find an event on the ExploreTMU (opens in new window)  platform or create your own. This page will give you the resources you need to make it happen.

Use our Student Event Management (ExploreTMU) process to help demystify event planning and ensure that your events are safe and successful. We work with you to gather event details, and understand and assess ways to mitigate/eliminate potential instances of risk. This process serves to protect you, as event organizers, from liability should an issue arise.

Planning an Event

An event taking place on campus is any organized activity that involves the use of a classroom, hallway, lounge, meeting room, event space, or other facility outside of its typical or intended use. Approval of the event grants permission to use the space for the proposed activity, subject to any applicable conditions or requirements. 

Use this process if you are:

  • Organizing an event on- or off-campus;
  • Hoping to book space on campus;
  • Seeking free advertisement for your event;
  • Seeking advice on event planning or mitigating risk associated with an event.

We encourage you to submit your event request to ExploreTMU (opens in new window)  as early as possible to avoid delays.  Depending on the event, the approval process can take up to 45 days.

Get Started

Step 1: Gather Event Details

  • What event are you planning?
  • Create General Details & Descriptions.
  • Identify speakers and performers (if applicable).
  • Design a graphic or media asset for the event (JPG file).

Step 2: Create or find your Organization on ExploreTMU

Campus groups and clubs are required to their events through their Organizations on ExploreTMU. 
 
If your group does not have an Organization, please follow the steps below to register an organization.

Step 3: Submit your event to ExploreTMU

Sign in to ExploreTMU and navigate to your Organization's home page and click “Submit an Event”.
 
Reviewers will look through the details and provide recommendations or request additional information as necessary within five (5) business days of the event submission.

Step 4: Event Approval and Space Booking

You will receive an email confirmation when the event is approved. 
 
Next, your event is automatically shared with space permitters on-campus, who will book space. You will receive an email confirmation once your space is booked.

Creating a new Organization on ExploreTMU

An organization on ExploreTMU is a place for you to add information about your campus group or club for other students to view. 

  1. Login to exploretmu.torontomu.ca (opens in new window)  using your TMU credentials
  2. Click “Organizations”
  3. Scroll to the end of the “Categories” list, and click “Register An Organization”
  4. Click “Register a New Organization” at the bottom of the page
  5. Fill in all relevant information for your organization and “Submit for Approval”.
Instructions for ExploreTMU Usage  (external link, opens in new window) 

 

Tips for Event Planning

Not sure where to start? Connect with us to help you plan your first event, or if you’re unsure about a process. Email us at campusengagement@torontomu.ca.

Contact

Reach out to exploreTMU@torontomu.ca if you need support to plan your event or need assistance with ExploreTMU.