Coming May 2: New requirement for scheduling Zoom meetings
To: All employees
On May 2, 2022, new security settings will be enabled on all Zoom accounts that have been set up using a ryerson.ca email address.
If you are scheduling meetings on Zoom, you will be required to choose at least one of three security options to ensure greater meeting security and reduce the likelihood of uninvited guests gaining access to your meetings.
Selecting one of three security options
As of May 2, you’ll need to select one of three security options when setting up meetings:
- Allow only authenticated users to join meetings;
- Require a meeting passcode; or
- Enable a waiting room.
If no selection is made at the time of a meeting’s setup, Zoom will automatically apply the waiting room option to your meeting.
Please note that waiting rooms will also be automatically enabled for meetings set up prior to May 2, unless one of the three security options has already been applied. You can review your Zoom meeting security settings (external link) at any time.
Which security option is best for you?
In most cases, particularly weekly classes or standing meetings, the option to only allow authenticated users is recommended as you can ensure a meeting room is restricted to your students or colleagues.
Here are some further considerations and help resources for each option:
- Allowing only authenticated users in meetings (external link) is useful for hosts who anticipate their invitee list will remain unchanged or consist only of those with ryerson.ca email addresses.
- Requiring a Zoom meeting passcode (external link) allows hosts to share meeting links more broadly while limiting access to those who have the meeting passcode. Keep in mind, however, that a passcode can be easily shared further by those who receive it.
- Enabling a waiting room (external link) puts hosts in control of when and which participants are admitted to a meeting.
Limitations to participant chat function also to come
Restrictions will also be introduced to participant chat settings on May 2. By default, meetings will allow participants to chat with hosts and co-hosts only.
The option for participants to chat with everyone in attendance can be manually set up in your chat settings as needed. Find more on how to control chat access during a meeting.
Questions?
For additional information, please visit the university’s security tips for Zoom or Zoom resources page for assistance. If you have further questions, please contact the Computing and Communications Services (CCS) Help Desk via the IT Help portal, help@torontomu.ca or 416-979-5000, ext. 556806.