Request an Organization Shell
"Organization Shells" function similarly to course shells, except that they are not associated with a specific course, and we do not recommend using them for student academic work. Organizations can be used for research groups, departmental communication, and more.
An "Organization Shell" is comprised of a D2L Brightspace shell and a Google Group, both containing the same membership.
A D2L Brightspace shell may or may not be the right tool for your organization. It really depends on what tasks you need the members to perform. D2L is a tool that is primarily used for teaching, so if you need people to answer a quiz/survey, submit information (similar to an assignment), or participate in discussion forums, this can be done in an Organization Shell (which includes a shell in D2L and a Google Group).
However, if you are only emailing or sharing information with a group of people, you should consider using a different tool, such as a Google Group.
If you decide to request an Organization Shell, only active members of the Toronto Metropolitan University community can be added to it. This includes people who are currently enrolled as students at the university, as well as all active faculty and staff. People who do not teach, learn or work at the university do not have access to D2L Brightspace. Alumni do not have access to D2L Brightspace. If you require people who are outside of the Toronto Metropolitan University community to have access to your information, it’s advisable that you consider a different solution, such as a website or blog.
If you are unsure about how to proceed, contact our team at email@example.com with the details of what you would like to do, and we will try to make some suggestions.
The process for the creation of Organization Shells is a little different than that for Course Shells, as these shells are created manually by our team. Once you submit your request, it will go into a queue. We address requests in the order they are received, and we try to process them in a timely manner, usually within a few business days. Due to the complexity of some organizations, we may contact you with some follow-up questions, before we create the shell for you. Once the shell is created, someone from our team will send you a confirmation email.
If you do not hear from our team within a few days, please email firstname.lastname@example.org with the details of your shell request, and we will follow up with you.
I think I made some incorrect choices when filling out the form. What should I do?!
Send an email to email@example.com with as much detail as possible about what you did, and what you actually want, and we can provide you with some guidance for how to proceed.
Once you receive confirmation that your Organization Shell has been created, you can:
- Add users (TA, Participants, etc).
- Upload or develop content in the shell.
- Make sure the shell is “active”, so users can access it.
Please note that all organization shells are created manually, unlike the course shells. You will be contacted within several business days to confirm that your organization shell is ready.
From now on, when you request a Course Shell or Organization shell, you will automatically get both a Brightspace shell AND a corresponding Google Group. If the Brightspace shell code is abc123_f21_02, the email address for the Google Group will be firstname.lastname@example.org.
The Brightspace shell and Google Group contain the same members - including automatic updates based on enrollments (for example, students enrolled in a specific section of a course) and members added individually using the Self Service tools in my.torontomu.ca. There are a few exceptions, mostly in non-course training shells and a few organizations.
You can find a list of the members included in BOTH the Brightspace shell and the Google Group by going to the Self Service tools in my.torontomu.ca.
Will pre-existing Brightspace shells now have Google Groups?
Yes. You will see groups for your recent shells listed in Google Groups. This is useful for course and organization shells that are ongoing - you can start to make use of the Google Groups if you want to start sharing Google-based resources.
Where can I get help with Google Groups?
Google Groups is supported by Computing and Communications Services - you can contact them at email@example.com with any questions
Google Groups don't have the same member roles as D2L Brightspace.
- Instructors and Shell Managers are given a "Manager" role in the corresponding Google Group.
- All other shell members - students, TAs, Course Builders, etc. - are all given a "Member" role in the corresponding Google Group.
This means that the course TAs and Course Builders don't have special access to the Google Group that corresponds with their course shells.
The Google support team in CCS recommends that you make a few changes when you first get your course Google Groups.
To set up your Google Group, please do the following:
- Login to Google Groups to set your mailing list preferences.
- Assign posting privileges to specific members in your list.
- Ensure only "Group Managers" can view members' email addresses. On the left panel, select Group Settings > General and scroll to Member Privacy. Change "Who can view member email addresses" to "Group Managers".
- To add new members or remove members, please contact the CCS Help Desk.
Be sure to keep student privacy in mind whenever upgrading a member's Google Group privileges.