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Senate News

Fall 2022: New Information on Senate Policies

Effective for Fall 2022

Revised Policy 46: Undergraduate Course Grading, Academic Program Standing and Eligibility to Graduate has now been renumbered.  Starting Fall 2022, the new Policy number will be 170(a). 

Link:  PDF filePolicy 170(a): Undergraduate Course Grading, Academic Program Standing and Eligibility to Graduate

This is an administrative change only.  The purpose of this change is to ensure the Senate Office and Office of the Registrar can continue to manage and organize the policies that govern the official student record e.g. course grading, program standing and students' eligibility to graduate, while providing numbering options for new Faculties/schools and program policies in the future.

Summary of Changes: 

  • There has been no change to the content or structure of the Policy.  Only the policy number has been changed. 
  • This administrative change will allow the Senate Office to align and organize similar policies dealing with course grading, program standing and eligibility to graduate such as 170(b) Graduate (formerly Policy 164) and 170(c) Law School (new for 2022/2023) under sub-categories within a master policy number framework.
  • There will be no immediate change to policy links related to the previous Policy number.

Effective for Fall 2022

Revised: Policy 48: Undergraduate and Lincoln Alexander School of Law Academic Term.

Link: PDF fileUNDERGRADUATE AND LINCOLN ALEXANDER SCHOOL OF LAW ACADEMIC TERM

Amended: Policy 48: Undergraduate and Lincoln Alexander School of Law Academic Term Policy now includes LASL. 

The Senate has approved an amendment to Policy 48: Undergraduate Academic Term to allow the 5 required intensive courses in the Juris Doctor (JD) program to run in the week before the official start of the term and to allow the required professional placement course to begin in the week prior to the official start of term in both the Fall and Winter terms on a permanent basis. 

The addition of new language (section 4) in the policy now supports the delivery of the JD program’s unique curriculum and meets the requirements of the program’s accrediting bodies: the Federation of Law Societies of Canada (FLSC) and the Law Society of Ontario (LSO). 

Summary of Changes;

Policy Name Change: The Policy now reflects the addition of LASL to the name and the addition of Section 4 to Policy 48 which is specific to LASL.

Intensive Courses: The amendment will permit a change so that the intensive courses (which are integral to the JD Program) will no longer be delivered in the first week of the 12-week term. The program's term-long courses will be delivered over the full 12 weeks in order to teach required professional competencies. 

Professional Placement: In 2019 the program was approved for the Integrated Practice Curriculum (IPC) designation from the LSO. The designation requires the professional placement course to include 15-weeks of direct supervision by a practicing lawyer. To accommodate this 15-week timeline, onboarding activities for the placement need to be run in the week before the official start of term. 

The IPC designation also requires the delivery of professional skills during each of the 5 required intensives. 

For more information on the Senate approval of changes, please see the June 2022 Senate Agenda.

Effective for Fall 2022

Revised: Policy 76: Development and Review of Continuing Education Offerings.

Link - PDF fileDevelopment and Review of Continuing Education Offerings

Policy 76 governs the development and review of certificate programs at The Chang School. The policy was last updated in 2016. Since then, there have been several shifts in the continuing education landscape that are not captured in the current version of Policy 76.

A policy review committee was created and a policy review was completed in early 2022.  Policy 76 has now been updated to help us better serve the needs of continuous learners across Canada and beyond by reflecting a better understanding of changing continuous learner demographics and the evolving technology and societal developments that continue to disrupt all sectors and require new or renewed skills and competencies.

Summary of Changes:

  • New Policy name that better reflects the school's commitment to identifying new opportunities to grow and maintain our competitive advantage.
  • Introduction and definitions of "Microcredential" and "Microcertificate"offerings and artifacts
  • Clear distinction between Microcredential and Certificate requirements.
  • Broadened values and principles to align with the TMU 2020-2025 academic plan.
  • Comprehensive procedures section providing clarification on:
    • development, and implementation of microcredential, microcertificate and certificate offerings
    • the program review cycle for each offering.

Institutional Quality Assurance Process (IQAP) - Policy 110, 112, 126 and 127

These policies have been updated:

  • Each protocol now mirror each other and are consistent with the Quality Assurance Framework
  • Explicit references to equity, diversity and inclusion are provided with regards to processes throughout the various protocols
  • New definitions as well as several references and linkages to the Ontario Qualifications Framework have been added throughout

Effective for Fall 2022

Revised: Policy 159: Academic Accommodations for Students with Disabilities.

Link:PDF file Policy 159:Academic Accommodations for Students with Disabilities

June 2022, the Senate at Toronto Metropolitan University (TMU) approved the revised Policy 159: Academic Accommodations for Students with Disabilities.  This Policy establishes the guiding principles, conditions, and expectations surrounding the request for and provision of academic accommodations for students with disabilities.  

Summary of changes 

The policy has been updated to better reflect the university’s values, and to demonstrate a stronger commitment to addressing the barriers that some students face, including ableism, in the learning environment. 

  • Policy 159 now includes broader definitions of key terms (i.e. “ableism”, “academic accommodation”, “accessibility”, “essential academic requirements”, “disability”, “faculty (non-capitalized)”, “medical documentation”, “instructor”, “non-course degree requirements”, “staff” and “student”)  to better align them with current legislation and the learning environment; 
  • A  “new” Values and Principles section that reflects TMU’s 2020-2025 Academic Plan as well as alignment with the SenatePDF file Policy Framework guidelines.  
  • Emphasis on the importance of collaboration and shared responsibility in the accommodation process.
    • Clarifies roles and responsibilities for all involved in the accommodations process.  
    • Roles and responsibilities now moved to the policy from the procedures section. 
  • A more comprehensive Procedures framework that outlines:
    • guidelines for resolution of disagreements and;
    • the process for the consideration of requests for retroactive accommodations.

The AAS’ Shared Responsibility Project. 

Academic Accommodation Support (AAS) is currently developing information/training sessions to augment this policy and to increase knowledge of its application, among faculty and instructors, staff, and departments across the university,

Discussion topics can include but are not limited to: 

  • A review of the differences between Academic Considerations and Academic Accommodations policies and how these policies intersect. 
  • Clarification on how and when to refer a student for appropriate support services.  
  • How to implement academic considerations or academic accommodations in situations that are nuanced.

For more information on these sessions please contact AAS or senate@ryerson.ca

 

Effective for Fall 2022

Revised Policy 164: Graduate Status, Enrolment and Evaluation has now been renumbered.  Starting Fall 2022, the new Policy number will be 170(b). 

Link: PDF filePOLICY 170(b): Graduate Status, Enrolment and Evaluation (Formerly Policy 164)

This is an administrative change only.  The purpose is to ensure the Senate Office and Office of the Registrar can continue to manage and organize the policies that govern the official student record, e.g. course grading, program standings and students' eligibility to graduate, while providing numbering options for new Faculties/schools and program policies in the future.

Summary of Changes: 

  • There has been no change to the content or structure of the Policy.  Only the policy number has been changed. 
  • This administrative change will allow the Senate Office to align and organize similar policies dealing with course grading, program standing and eligibility to graduate such as 170(a) Undergraduate (formerly Policy 46) and 170(c) Law School (new for 2022/2023) under sub-categories within a master policy number framework.
  • There will be no immediate change to policy links related to the previous Policy number.

Effective for Fall 2022, 

NEW Policy 170(c): Lincoln Alexander School of Law Grading, Promotion and Academic Standing Policy

Link: PDF filePolicy 170(c): LINCOLN ALEXANDER SCHOOL OF LAW: GRADING, PROMOTION, AND ACADEMIC STANDING POLICY

The new Lincoln Alexander School of Law (LASL) Grading, Promotion, and Academic Standing policy consolidates grading and standing rules approved by the Toronto Metropolitan University Senate on October 1, 2019, with the grading and standing designations currently used by the Registrar’s Office. 

Policy 170(c) includes some additions and improvements to these rules, based on experience administering the Juris Doctor (JD) program at Toronto Metropolitan University.

The new policy number will be consistent with the numbering format for all University policies that govern grades, academic standing and eligibility to graduate.  (See policies 170(a) Undergraduate and 170(b) Grauate.)  

Summary of Changes

Minor Changes:

Course Performance Designations (ss. 5.3, 5.4): 

“Incomplete” and “In Progress” designations have been added to the standing section of policy. 

The CRT designation has also been amended to reflect the professional nature of the program. 

A “PSD” designation has now been included. 

Grade Point Averages (s. 5.5): 

Included is now an “Academic Year Grade Point Average” to assess standing at the end of the Fall/Winter academic cycle rather than each term.

Academic Standing and Performance (s. 6.3): LASL currently has only three standing designations: Clear, Failed, and Withdrawn. We have included an standing of “In Progress” to allow students to complete outstanding work without assigning either Failed or Clear standings.

Moderate Changes:

Integrated Practice Curriculum (“IPC”) (ss. 6.4, 7.1): LASL has expanded the definition of a failed course to include non-completion of Integrated Practice Curriculum (“IPC”) assignments, whether these assignments are graded or ungraded. This means that students cannot pass a course unless they complete all IPC material. 

The LASL IPC is a professionally recognized alternative to the articling phase of the licensing process in Ontario. 

The Law Society of Ontario recognizes that students who graduate from the LASL are exempt from its articling requirements. This new rule ensures all our students are competent to join the Ontario Bar.

Rules Governing Failed Years (s. 7.6): LASL has removed the option of writing special examinations for students who fail a course. The special examination is unnecessary as students can already appeal grades and request analogous remedies, including rewriting an exam. We have also designated the Associate Dean, Academic as the decision maker for reinstatement requests. This role was formally assigned to the Academic Standing Committee.

Procedures: LASL has added detailed procedures relating to incomplete grades, grade revisions, reinstatement, timespan requests/appeals, and graduation requirements.

Effective For Fall 2022

NEW Policy 172: Student Names 

Link: PDF filePOLICY 172: STUDENT NAMES

Toronto Metropolitan University is committed to fostering an environment of inclusiveness and supports students' chosen form of self-identification.   Senate approved Policy 172: Student Names Policy on May 2, 2022 for implementation in the Fall 2022 term.

Students may choose to be identified in the Student Administration System by the chosen first name that they would like to be addressed by at the University..  The chosen name will appear for internal purposes such as the class roster, grade roster, D2L, and Google Meet and Zoom display names. The University will still require that students use their legal name on all legal records and official documents.

All official documents produced by the University for external use, such as but not limited to transcripts, parchments, and enrolment confirmations, will state the full, legal names of students.

The Student Names policy will apply to all students at the University. The policy outlines:

  • Clear definitions for overview of the legal name and the chosen first name.
  • Clarification on where the chosen name will display and how it will be used in RAMSS and other university systems. 
  • New functionality in RAMSS that will allow students to select a chosen name that they wish to be identified by on campus, without changing their legal name. 
  • The Policy also supports the process for altering, deleting, substituting or adding a legal name or a chosen first name to a student’s academic record.
  • The Policy includes a section on Procedures for;
    • Legal name changes
    • Chosen name changes
    • Requests to use a chosen name on official University documents
    • Legal name changes for former students and alumni
    • Legal name and chosen name changes for Instructors/Lecturers who are current or former students 
    • Details of chosen name usage

Fall 2021: Information on Senate Policies

Policy 46: UNDERGRADUATE COURSE GRADING, ACADEMIC PROGRAM STANDING, AND ELIGIBILITY TO GRADUATE

Update for Students/Faculty & Staff

Amendments to the INC grade were approved at Senate on October 5, 2021.

Some key points for the INC grade designation:

  • Students must use the INC Grade Request Form to petition their instructor for an INC grade designation.
  • The INC grade is a temporary grade that may be assigned by an instructor when incomplete coursework or a missed final examination is outstanding due to documented extenuating circumstances and there is a reasonable expectation that the student can and will complete the work according to the timelines specified.
  • If a student has 2 or more INCs outstanding at the start of a term, Academic Programs may apply restrictions around the number of courses a student can enrol in for the term.
  • If a student enrols in a course in which the prerequisite for that course has an outstanding INC, the INC must be resolved and a final course grade assigned and updated on the student record on or before the last day to add classes for the term.
  • INC grades that have not been resolved and/or revised by the 3-month deadline for completion will lapse to a failed (F) grade each term according to the following timeline: April 15 for Fall Term courses, August 1 for Winter Term courses and November 30 for Spring/Summer Term courses.
  • In extenuating circumstances, the student may request approval from the instructor and the Chair/Director of the teaching department for a one-time extension to the original INC completion date agreed to on the Incomplete Grade Request Form.

For complete details regarding INC grades, see Policy Section 5.5.2 and Procedures Section 3 in the PDF filePolicy 46, Undergraduate Course Grading, Academic Program Standing and Eligibility to Graduate,

Revised: Policy 46: Undergraduate Course Grading, Academic Program Standing, and Eligibility to Graduate

PDF filePolicy 46: Undergraduate Course Grading, Academic Program Standing, and Eligibility to Graduate

Summary of Changes:

  • Title change to reflect content regarding eligibility to graduate. Language throughout the Policy is simplified and clarified. 
  • Added definitions section
  • Added Principles section
  • FNA course designation is being renamed from Failure for Non-Attendance to Failure, Non-Assessment to support assessment as opposed to attendance. 
  • Clause regarding ‘no student will be Required to Withdraw after their first term of attendance as a Toronto Metropolitan University Undergraduate student at the end of the Fall term’, added Winter term to this Policy to support students with different admission timelines. 
  • Introduced student responsibility to provide the Dean or designate a plan of study when requesting time span extensions. 
  • Introduced appeal process for time span extension requests. Appeals and second time span extension requests submitted to SAC to ensure consistency, equity and fairness. 
  • ‘Discontinuation’ from a program of study information added to the Policy. 
  • Accompanying Procedures section provides clarification for:
    • Grade revisions
    • Standing Variation Withdrawal (SVW)
    • Fresh Start Program and Reinstatement procedures
    • Course repeats
    • Probationary contracts
    • Timespan to complete program requirements and Timespan extensions

What is Policy 61?

Policy 61 includes policy and procedures for addressing challenging non-academic student behaviour.  The goal is to educate students about their rights and responsibilities and to enable fair processes that address challenging student behaviour while balancing support, accountability and education.

What are the key changes to Policy 61?

Accessibility 

Policy 61 was rewritten using Accessible, plain language that is Student-Friendly.  Major concepts are now clearly defined early in the policy.

Transparency

Substantive changes were made to ensure compliance with the Senate policy framework and student conduct practices. Procedures were updated based on policy changes to promote Transparency and understanding.

Support Framework

The updated policy establishes a Supportive Process to ensure all community members participating are treated with empathy, dignity, and care. In particular, the new policy sets out a Support Framework that outlines Toronto Metropolitan University’s commitment to ensure community members who experience harmful behaviour are provided with resources to support and assist them.  Examples of changes include a robust values and principles section, the addition of appeal rights for Complainants and the introduction of Harm Reduction & Good Samaritan principles.  These changes reflect current operations and best practices of student conduct and case management foundational principles.

Community Standards

The updated policy lays out Community Standards by outlining the rights and responsibilities and university expectations of students. This section was rewritten with an equity, diversity and inclusion (EDI) lens to outline how Toronto Metropolitan University expects community members to uphold a safe community defined by mutual respect, equity, civility, dignity, and inclusivity. In addition, the new Community Standards define more transparently how all non-academic conduct policies (SVP, DHPP, Residence Community Standards) work in accordance to promote community safety and address challenging behaviour.

Procedural Fairness

Substantive changes were made to increase Procedural Fairness in various parts of the Policy 61 process.  For example, there is now a new level of Decision Maker, the Executive Director, Student Affairs.  Complainants now have a right to appeal decisions to give them agency to express their interests independent of the university’s position and perspective.  And, when expulsion is being considered as a sanction, there are now appeal rights to reflect the high level academic impact of this type of decision.

Interim Measures

The updated policy includes clarified procedures for interim measures to be put in place when an incident occurs that includes immediate concern for personal and/or community safety.  The update ensures a fair process for students to appeal any interim suspension applied.

Online Environment

The update clarifies the scope and application of the Code to address incidents that occur online or via social media. 

Equity, Diversity, Inclusion (EDI)

EDI was used as a guiding principle in rewriting the entirety of the policy and the subsequent procedures section.

Fall 2020: Information on Senate Policies

Effective for Fall 2020 Courses

1) Retired: Policy 134 Undergraduate Academic Consideration and Appeals and Policy 152 Graduate Student Academic Consideration and Appeals; 

2) New: Academic consideration requests and academic appeals are now two separate policies.

NEW: PDF filePolicy 167 Academic Consideration 

NEW: PDF filePolicy 168 Grade and Standing Appeals

  • Graduate and undergraduate academic consideration requests under one single policy (Policy 167)
  • Graduate and undergraduate grade and standing appeals under one single policy (Policy 168)
  • “Extenuating Circumstances” is introduced; we are no longer differentiating between health, and or compassionate
  • Automated Submission - on-line systems to submit both academic consideration requests and grade and standing appeals 
    • all Faculties are now "live" with on-line academic consideration requests (ACR).
    • all Faculties will be fully live with on-line grade and standing appeals in Winter 2021.

Highlights of Changes for Policy 167: Academic Consideration 

Academic Consideration:

  • Separate policy provides a clear definition and process for managing requests for  academic consideration which is distinctly different from academic accommodation 
  • Request for academic consideration without documentation is permitted in limited circumstances (see point below) one time per term only. (Note: Due to the current COVID-19 restrictions, in order to protect the health and safety of the Toronto Metropolitan University community, health documentation requirements for Fall 2020 may be suspended with the exception of more long term illnesses. See the Senate website for the most up to date information.)
  • Documentation is required for: final assessments/final exams; if temporary absence lasts more than 3 days; and if a request for academic consideration without documentation has already occurred in that academic term.
  • Addition of values and principles that reflect the need to support students with significant extenuating circumstances and to minimize the negative impact of such circumstances on students’ academic obligations. 

 

Effective for Fall 2020 Courses

1) Retired: Policy 134 Undergraduate Academic Consideration and Appeals and Policy 152 Graduate Student Academic Consideration and Appeals; 

2) New: Academic consideration requests and academic appeals are now two separate policies.

NEW:  PDF filePolicy 167 Academic Consideration 

NEW:  PDF filePolicy 168 Grade and Standing Appeals

  • Graduate and undergraduate academic consideration requests under one single policy (Policy 167)
  • Graduate and undergraduate grade and standing appeals under one single policy (Policy 168)
  • “Extenuating Circumstances” is introduced; we are no longer differentiating between health, and or compassionate
  • Automated Submission - on-line systems to submit both academic consideration requests and grade and standing appeals 
    • all Faculties are now "live" with on-line academic consideration requests (ACR).
    • all Faculties will be fully live with on-line grade and standing appeals in Winter 2021.

Highlights of Changes for Policy 168: Grade and Standing Appeals

Grade and Standing Appeals:

  • Emphasis on informal resolution (where possible) before a student files a formal appeal. The onus is on the student to communicate with the instructor about their concerns to see if there is a possible solution. All informal resolutions must adhere to Senate policies and procedures.
  • Extended decision making time period from 5 working days to 10 working days at all levels of appeal.
  • Streamlined and expedited dismissal process at the Senate Appeals level.
  • Students appealing their academic standing can only remain in courses for 1 term while awaiting the outcome of the appeal process (unless the delay in the process is due to the University).

New for FALL 2020: 

PDF fileNEW: Policy 169:  Experiential Learning

  • Policy outlines the core defining aspects of experiential learning that guide the design of academically relevant EL offered at Ryerson.  The policy further identifies risk management practices that serve to ensure a safe learning environment for students, faculty/staff, and EL partners.
  • The accompanying Procedures section outlines support, resources and processes for  EL opportunities.

For any further support or consultation please contact the EL Hub.

Summary of Changes:  PDF filePolicy 154: Signing of Research Applications and Agreements in Support of Scholarly, Research and Creative Activity

  • Title change from ‘Signing of Research Applications and Agreements in Support of Research’ to ‘Signing of Research Applications and Agreements in Support of Scholarly, Research and Creative Activity’ to be consistent with institutional language.
  • Clarified that the policy applies to all applications and agreements of any nature that concern SRC activity that is in any way to be undertaken under the auspices of the University, regardless of whether there are funds involved.
  • Clarified that the University signing authority is designated to the VPRI and does not de facto include the Office of Research Services.            
    • Added in the signatory of the Chief Librarian for SRC activity originating from the Library.
    • Added comprehensive definitions regarding SRC applications and SRC agreements.
  • Clarified the roles and responsibilities for signatures, in particular as it relates to the Principal Investigators and their responsibility to ensure the documenting of commitments and an accountability for meeting eligibility requirements.

REVISED: PDF filePolicy 164: Graduate Status, Enrolment and Evaluation

The following changes have been approved to Section 6 to improve the process of setting expectations for non-course requirements and evaluating a student’s performance in a timely fashion. Changes are effective for Fall 2020.

New Approved Section:

6.5 Evaluation of non-course program requirement progress

6.5.1 Once a student begins working on their non-course program requirements, their supervisor/Supervisory Committee they will assign a performance designation of:

6.5.1.1. INP (in progress) is granted for satisfactory progress; or

6.5.1.2. UNS (unsatisfactory) is granted for unsatisfactory progress.

6.5.2 Performance designations will be submitted each term in alignment with grade submission deadlines.

6.6 Progress Reviews (New Section-numbering will be adjusted)

6.6.1 Students will be required to submit progress reviews in accordance with YSGS, Faculty and program requirements.

6.7 Plan of study (New Section-numbering will be adjusted)

6.7.1  Students and supervisors/supervisory committees will be required to complete and submit to their GPD a plan of study that outlines what courses the students will enroll in and the non-course expectations for each term in their program.

6.7.2 The plan of study must be completed in the student’s first term and may be amended at any point with the agreement of both parties and the GPD.

6.8 Other program requirement completion designations Students will receive the designation of Completed for the completion of non-course and non-SRC program requirements.

Updated procedures to support these Policy changes can be found in the Policy document.

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