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Undergraduate Student Guide 2022/2023

Toronto Metropolitan University Email Account

Visit Student Accounts to activate your online identity and troubleshooting activation issues. Your online identity is necessary to access a number of Toronto Metropolitan University resources.

As per PDF filePolicy 157, students are responsible to manage all communications through their official Toronto Metropolitan University Email Accounts.

 

Procedures for Addressing Course-Related Issues

Students are responsible for notifying and consulting with their instructor regarding grades or course management issues. If students are reluctant to deal directly with the instructor, depending on the situation, they can consult with the Associate Chair.

It is the instructor and/or Associate Chair’s responsibility to respond in a timely manner in order to informally resolve the issue where possible.

If academic concerns are not resolved informally with the instructor and/or Associate Chair, students may follow the procedure for submitting an Academic Appeal. Grade appeals are filed after the course is completed however, Course Management appeals may be filed at any time during the semester.

Refer toPDF file Policy 134 for further details.

 

Appointment with the Chair

Students should email the Communication Coordinator to request an appointment with the Chair

 

Undergraduate Calendar

The Undergraduate Calendar and Student Guide outline Program Curricula, Courses, Significant Dates and Deadlines for students.

 

Submitting Coursework

All assignment/project submissions are to be submitted directly to and/or coordinated with your instructors.

You are not allowed to drop-off any submissions at the School of Fashion Main Office.

 

School Council

The School Council is composed of both faculty and student representatives. As a student rep, you will have opportunities to engage with curriculum decisions for Fashion programs. At the first meeting in the Fall semester, student reps will be elected for each year and program. 

Student Rep Responsibilities include:

  • Attending a School Council meeting at least once per semester
  • Reporting back to students in your year/section the results of the meetings

 

Switching Programs

If you are interested in applying to switch programs between Fashion Design (FA001), Fashion Communication (FA002), and Fashion (FA003) contact the Academic Coordinator.

For all other Toronto Metropolitan University programs contact Undergraduate Admissions.

For non-Toronto Metropolitan University programs contact the School/Institutions directly. 

 

Program Withdrawals

Refer to Short-Term Withdrawals for information on how to submit a short-term withdrawal request via MyServiceHub. In order to graduate, you must finish all of your courses within a specified number of years. Even though you may not be attending Toronto Metropolitan University for one or more terms, you continue to use up your timespan. To calculate your timespan for full-time programs, multiply the number of years scheduled for full-time study by 2 (typically 8 years).

 

To return to the program, students must contact the Academic Coordinator by email to activate their status and course intend for the semester they plan to return. Deadlines to apply:

  • February 1, to return in Fall
  • September 1, to return in Winter

 

Refer to Permanent Withdrawals for information on completing the Application to Withdraw Form, important deadlines and more.  

 

Fashion and Toronto Metropolitan University Logo Use

In an effort to maintain consistency, official communication to the community such as posters, invitations, etc. whether for class projects or school sponsored activities must be shown to the Communications Coordinator for approval.

Academic Misconduct

Toronto Metropolitan University’s PDF filePolicy 60 applies to all students at the University. Any behaviour that undermines the university’s ability to fairly evaluate students’ academic achievements, or any behaviour that a student knew, or reasonably ought to have known, could gain them or others unearned academic advantage or benefit, counts as academic misconduct. The most common forms of academic misconduct include but are not limited to plagiarism, cheating or contract cheating, supplying false information to the University, and other acts. Suspicions of academic misconduct are reported to the Academic Integrity Office (AIO).

It is expected that all examinations and work submitted for evaluation will be the product of each student’s individual effort (or an authorized group)

Submitting the same work for credit to more than one course, without instructor approval, can also be considered a form of plagiarism

  • Students who commit academic misconduct will have a Disciplinary Notation (DN) placed on their academic record (not transcript) and will be assigned one or more of the following penalties by the AIO:
  • A grade reduction or a zero for the work
  • For course components worth 10% or less, a grade reduction greater than a zero for the work may be assigned. Any additional penalty cannot exceed 10% of the final course grade. .
  • Receive a failing grade (F) in the course 
  • More serious repercussions including expulsion from Toronto Metropolitan University

Unauthorized Use of Intellectual Property

The unauthorized use of the Intellectual Property by students for distribution, sale, or profit is a form of academic misconduct that is expressly prohibited, in accordance with PDF filePolicy 60 (Sections 2.8 and 2.10). Intellectual property includes, but is not limited to:

  • Slides
  • Lecture notes
  • Presentation materials used in and outside of class
  • Lab manuals
  • Course packs
  • Exams

For more detailed information on these issues, please refer toPDF file Policy 60 on the Academic Integrity Office website.

 

Preventing Visual Plagiarism

Students are expected to be the authors of their own work, including visual materials. The AIO has developed a PDF fileBest Practices Guide for preventing visual plagiarism to help with assignment design and assessment. 

Non-Academic Conduct

Students are expected to conduct themselves in a manner consistent with the educational objectives of the University, in accordance with generally accepted standards of behaviour, and in accordance with PDF filePolicy 61, the Student Code of Non-Academic Conduct.

 

Advisement Report

The Advisement Report is a tool that shows all the courses that you have taken or are enrolled in as well as those courses needed in order for you to graduate. Use the Advisement Report to:

  • Assist during Course Intention and enrolment to determine outstanding requirements
  • Ensure that your course selections fulfill your requirements
  • Check the accuracy of your academic record

If you need assistance with understanding the Advisement Report contact the Academic Coordinator.

Transfer Credits

If you have taken related University or College courses at another institution you may be eligible for Transfer Credits.  Apply early to avoid taking unnecessary courses. 

Receiving transfer credits may not reduce the length of your program but may reduce the number of courses taken during a particular semester. Students can confirm if the credit applies to the degree on the Advisement Report.

 

Enrolment

Refer to Enrolment in the Undergraduate Student Guide for more information on Adding, Dropping and Swapping Classes; Course Intentions; Online Enrolment Appointment; Open Enrolment; Auditing a Course; Letter of Permission; and more.

It is the student’s responsibility to choose the appropriate Program and Elective courses. Consult the Undergraduate Calendar and refer to your Advisement Report for guidance.

 

Prerequisites

Students MUST check the prerequisite for all courses you want to select in the course description. Students must ensure that the prerequisites have been or are in progress of being successfully completed before selecting a course.  

Fashion Design (FA001) and Fashion Communication (FA002)

(Fashion students admitted after Fall 2019 and prior)

Students must successfully complete two courses from PROFESSIONAL AND PROFESSIONALLY-RELATED Table I, Table II and Table III before graduation.

Fashion (FA003)

(Fashion students admitted after Fall 2020 and after)

Fashion Core Elective Table I 

Students must complete five (5) courses total

Fashion Core Elective Table II and Table III

Students must complete a total of 12 of the courses from Table II and Table III including a minimum of three (3) courses from Table III.

 

Search by My Classes Offered to view a list of Core electives offered in each semester.

If a course is not offered in the Fall semester you should check if it is offered in the Winter semester. If you get NO result for a course in either semester it is not offered.

Enrollment in elective courses is not guaranteed. Scheduling conflicts, prerequisites, and high demand are some reasons why you may not get into a desired course. If this occurs, wait until the designated enrollment dates to try and register for the same course or pick an alternate.

 

Concentrations (Fashion students admitted after Fall 2020 and after)

A Concentration provides students the opportunity to develop in-depth knowledge representing a sub-specialization or emphasis within the core of a degree program or major. Courses for a Concentration are selected from the core elective courses offered to students within their degree program or major. Concentrations are optional.

Fashion offers 5 Concentration options:

1. Fashion Communication

2. Fashion Design

3. Fashion Studies

4. Design Leadership

5. Textile & Material Practice

Learn more about the Fashion Concentration options and courses.

 

If you are interested in completing a concentration:

1. Read the Concentration Policy Elements

2. Learn more about the Fashion Concentration options and courses.

3. Read the course description for prerequisite requirements.

4. How to add a Concentration to your MyServiceHub account. 

5. Run an Advisement Report. Your Advisement Report will assist you in planning your Concentration course by identifying the curriculum requirements that you have satisfied and the requirements that remain outstanding.

 

Liberal Studies Courses 

Students must complete six (6) liberal studies as part of the requirements for graduation in all Toronto Metropolitan University programs.

These studies are offered at two levels:

  1. the three (3) Lower (LL), which are normally taken during the first two years of a four-year program, and
  2. the three (3) Upper (UL), which are normally taken during the last two years.

The courses offered at each Level are listed in Table A and Table B:

Liberal Studies electives listed in the Toronto Metropolitan University Undergraduate Calendar are not all offered every semester or year. Refer to Liberal Studies Section of the Undergraduate Calendar for Liberal Studies Course Information & Restrictions. If you have specific questions about Liberal Studies courses contact the appropriate department in the Faculty of Arts.

For general questions about Liberal Studies courses contact the Liberal Studies Coordinator, Faculty of Arts

 

Department of Languages, Literatures and Cultures Courses

If you wish to study a language offered by the Department of Languages, Literatures and Cultures Courses you must complete the placement test. If you have questions, difficulties with the placement test or registering in language course, contact the Department of Languages, Literatures and Cultures

For questions about the placement test or enrollment in a language course contact the Undergraduate Program Administrator, Department of Languages, Literatures and Cultures

Open Elective Table (Fashion students admitted after Fall 2020 and after)

Fashion students (admitted after Fall 2020 and after) must complete four (4) open elective courses between 2nd to 4th year.

Minors

Review the Toronto Metropolitan University Minor Policy and outline for the minor you are interested in in the Undergraduate Calendar. Contact that subject teaching department with questions about a subject minor and course enrollment. 

Course Substitutions and Directives

Course Substitutions and Directives are considered when it is not possible to meet the degree requirements from the courses offered. 

Refer to Course Exceptions (Substitutions and Directives) to download official forms.

Submit your request and form by email to  the Academic Coordinator and Associate Chair for review.  

Enrolment Dates 

Enrolment Appointment dates are issued by the Office of the Registrar by program year.

The Open Enrolment Period is open to everyone in all programs and years.

Refer to the Significant Dates for Fall, Winter and Spring enrolment dates.

Note: In case you have to repeat courses or take courses offered in other years of your program you must wait until the Open Enrolment period to register.

Enrolment Requests 

Course section or elective course preferences can only be accommodated for documented health reasons. Schedule conflicts with commutes, internship opportunities, or employment commitments cannot be accommodated. 

If a course/section is full, continue to check MyServiceHub regularly for a spot to possibly open.

Contact the Academic Coordinator if you are unable to get into a required Fashion course. 

Provide the following information in your email:

  • First & Last Name
  • Toronto Metropolitan University Student Number
  • Program Name
  • Current Program Year
  • Semester (Fall/Winter)
  • Course Code, Course Name and Section Number

Note: Enrolment requests must be received by the Academic Coordinator before the deadline to add a course that semester.

What is Course Intention?

It is the process where you indicate the courses you wish to take in the upcoming academic year via MyServiceHub. It is an important part of the enrolment and scheduling process.

When is the Course Intention Period?

Refer to the Significant Dates for Fall and Winter course intention dates.

 

Why participate in the Course Intention process?

Your participation is crucial!  

Based on the courses YOU choose, the school will determine how many sections of a particular subject will be offered and how many seats will be allocated for those classes. Courses with low intention numbers may not run. 

Participating in Course Intentions means
  • You will have access to priority enrolment in August to amend your schedule
  • If you are an OSAP student you will receive your Confirmation of Enrolment in a timely manner ensuring earlier receipt of your funds
  • You will receive confirmation of eligibility for the university’s Career Boost program earlier
  • You will meet a condition for your renewable entrance scholarship (if you received one)
  • You can request a Proof of Enrolment letter and access your RESP funds earlier
Students who do not participate in course intentions
  • will not be enroled in their courses
  • are not guaranteed enrolment in their preferred courses and may need to make other selections.
  • do not have access to build their schedules during priority enrolment dates
  • only have access to build their schedules during the open enrolment period.
    • Options for enrollment during the Open Enrollment Period are based on space availability.
    • Fashion cannot register students prior to the Open Enrollment period.
Course Intention for Liberal Studies and Open Electives
  • It is important to course intend for Liberal Studies and Open Electives, however even with course intention, enrollment is not guaranteed.
  • Scheduling conflicts, prerequisites, and high demand are some reasons why you may not get into a desired course. If this occurs, wait until the priority enrolment period to try and register for the same course or pick a different one.

How do I do my Course Intentions?

You must course intend for all the required and elective courses you plan to take in Fall and Winter. You are responsible for making appropriate course choices to satisfy your degree requirements; required courses will not be added for you. Please refer to the Undergraduate Calendar for requirements and course descriptions of all the courses you plan to take.

There are five steps to successfully submit course intentions via MyServiceHub:

 

Step 1: Login to MyServiceHub and select Student Centre

 

Step 2: Run an Advisement Report, which will assist you in planning your course intentions by identifying the curriculum requirements that you have completed/satisfied and those that remain outstanding. 

 

Step 3: Select My Classes Offered link from the Shopping Cart link in the Student Centre to display and select fall and winter courses that are offered to your program. 

 

Step 4: After selecting the courses and adding them to your Shopping Cart, click the Finish Enrolling button. 

 

Step 5: Re-run your Advisement Report. This will apply your Course Intentions to your curricular requirements. 



Why can't I course intend?

If you are unable to course intend/register into a course during the designated periods, you are prompted with an “ERROR” message on MyServiceHub giving you the reason why.  For example, Prerequisite Requirements, Outstanding Fees or Library fines will prevent enrolment, even if you have course intended.  

You will not be permitted to register for courses outside the year/program you are currently in until the Open Enrollment period. Priority enrollment is given to the students in the year/program the course is offered first.   

What does a "HOLD" on my record mean?

If you have a HOLD on your record you may not be permitted to course intend. Visit your MyServiceHub Student Centre to view any HOLDS on your record for details and contact information. You will need to clear the HOLD in order to course intend.  Fashion is blocked from course intending for students who have a HOLD.   

 

If you receive a HOLD on your account after you course intend, your course intentions may be dropped and will not be added back automatically when the HOLD is cleared. A HOLD may also prevent a course schedule from being created for you. 

 

Please contact the Academic Coordinator to enquire about your next opportunity to course intend. Please note, the Academic Coordinator cannot clear a HOLD for you, or assist until the HOLD is cleared. 

 

Are you a Fashion Design or Fashion Communication student?

Students in Fashion Design or Fashion Communication that are out-of-phase with their curriculum plan, must run an Advisement Report to review outstanding requirements and should consult the Calendar Archive to refer to the course calendar for the year you started your program.  Please note that some course names have changed since you started the program — your advisement report reflects current course names and codes. 

 

If you still require any of the following retired courses, you will need to enrol in the approved substitute course(s). Please email the Academic Coordinator with the subject line “COURSE CODE and Course Name” to receive instructions and/or an Enrolment Request Form.  

 

Fashion Design
Fashion Communication
  • FSN 120 Fashion Design I
  • FSN 220 Fashion Design II
  • FSN 132 History of Art I
  • FSN 232 History of Art II
  • CMN 373 Fashion Communication: Professional Approaches
  • FFC 304 Intermediate Illustration for Communication I
  • FFC 404 Intermediate Illustration for Communication II
  • FFC 503 Digital Illustration and Product Development
  • FFC 32AB Fashion Promotion

 

Both Fall & Winter Schedules are released on MyServiceHub:

  • Fall schedules: early August
  • Winter schedules: late November

Regular Attendance

For in-person and synchronous virtual classes, regular attendance in their registered section is expected of all students. For virtual or hybrid classes that facilitate some or all asynchronous learning activities, it is the student’s responsibility to keep up with and regularly access course content.  

All scheduled classes begin 10 minutes past the hour; students arriving late will be accommodated at an appropriate time in the class. If a student is found to have attendance irregularities that continue for more than three classes, the instructor may request a meeting to correct the situation. Attendance irregularities include:

  • More than one absence without proper documentation
  • Lateness to class
  • Departing before the end of class
  • No evidence of accessing learning resources provided on D2L.

Note: Frequent absences without proper documentation may result in failing the course.

Examinations

Please consult PDF filePolicy 135 to review the University’s examination policy and procedures. Please be mindful of the following:

  • Exams are only to be scheduled during the examination period
  • Students who miss an exam or are more than 30 minutes late for a scheduled exam, without documentation, will receive a zero grade
  • Final exams will not be returned to students
  • Exams are available for review in case of an appeal and are kept on file for a period of one year

Make-up Tests or Exams

Refer to section 2.2.7 of PDF file Policy 145 for more information on making up tests/exams at Toronto Metropolitan University. If a student provides appropriate documentation:

A make-up will be scheduled as soon as possible in the semester, and where possible, before the last date to drop the course.

Make-ups will cover the same material as the original assessment but may be in a different format.

To schedule a make-up test or exam you may be required to book an appointment online through the Test Centre.

Late Assignments

All assignments are due as specified on the project brief, in the weekly breakdown and/or course outline. Incomplete assignments will be accepted at the time date specified for the assignment, and evaluated based on the completed elements. 

Late assignments with proper documentation for health or compassionate reasons will be accepted without penalty; acceptance requires timely action by the student; please refer to Academic Consideration of this guide. 

Late submissions without documentation will be accepted with a 15% penalty up to seven days past the due date and time. Submissions after seven days will not receive a grade, but may receive feedback. 

Approval is required if an assignment is to be submitted past the final week of class; extra time may not exceed the date and time agreed upon between the instructor and student.

There are no extensions for group work or presentations without documentation for health or compassionate reasons.  

Incomplete (INC) Grades

Refer toPDF file Policy 46 for full details regarding incomplete grades.

Students should be mindful of the following:

Review thePDF file Incomplete (INC) Grade Update Form for instructions.

If an Incomplete (INC) grade is to be issued;

  1. The student submits a request for an Incomplete (INC) grade to the instructor. 
  2. The instructor and the student must meet before final grades are submitted on MyServiceHub to complete the Incomplete (INC) Grade Update Form. 

Note: If an in-person meeting between the instructor and the student is not possible, an email communication that covers the same details on the Incomplete (INC) Grade Update Form, via your Toronto Metropolitan University email accounts is an acceptable alternative. 

The instructor must complete the Incomplete (INC) Grade Update form, and submit a copy (with the attached emails, if applicable) to the Academic Coordinator at least two (2) days before the grade submission deadline.

 

Office Hours

Faculty members are typically available for consultation one hour per week for every three hours they teach. Office hours and location will be:

  • Included on the Course Outline
  • Posted on D2L

 

Course Outlines 

The School of Fashion Course Management Policies are included in all course outlines on D2L. If the outline is not available contact the course instructor to inquire.

If you have questions about any policy please discuss it with your instructor or Program Director

 

 

 
Credits

Students who successfully complete a full course load on exchange will receive credit for: includes:

  • One (1) Required course
  • Two (2) Core Table II electives
  • One (1) Open Elective

 

For Liberal studies credit follow the google docGuidelines for Receiving Liberal Studies Credits While on Exchange, external link

These will be applied as Transfer Credits during the first semester back at Toronto Metropolitan University.

Credits earned on exchange will appear as CRT on your official transcript and will not contribute to your Grade Point Average (GPA). 

Course Intention while on Exchange
 
I am going on exchange next year, do I need to course intend?

Yes, Outbound Exchange students (going on exchange next year) are advised to course intend and stay registered in Toronto Metropolitan University courses until you leave to go on exchange, this is to hold a spot in courses you may need in case you do not go for any reason. After confirming your exchange plans with the exchange host school you can drop your Toronto Metropolitan University courses, before the deadline to drop a course in exchange semester.

 

I am on exchange this semester, do I need to course intend?

Yes, Outbound Exchange Students (currently on exchange) must participate in the course intention process for their returning semesters, it is your responsibility to course intend for required courses you have the prerequisite for and elective courses.

 

Course intend for required courses you have the prerequisite for and elective courses.

 

 

Academic Accommodation vs. Academic Consideration

Academic Accommodation:  Policy 159

  • Ongoing personalized learning supports are put in place for students that require registration and assessment with the Academic Accommodation Support (AAS) Office.  
  • Students are responsible for and required to communicate their accommodation needs with each of their instructors via the online Accommodation Support system. 
  • Academic Accommodation does not guarantee academic consideration. Students with academic accommodations who have extenuating circumstances (short term) not related to their academic accommodation are required to submit requests for consideration to their instructor through the ACR to request alternate arrangements for missed course work.

Academic Consideration (ACR): NEW: Policy 167

  • Any request for consideration of a missed assignment or course assessment due to extenuating circumstances e.g. medical, religious or compassionate grounds. 
  • Extenuating Circumstances that are of a short-term duration (normally no more than 3 days; see Section 5.3), that have a significant and adverse effect on a Student’s ability to fulfill an academic requirement.
  • These requests are submitted via the Senate page (online ACR system).
  • Students must verify acceptance of their request via the department/instructor. 
  • Procedures section 3.8 Approval of academic consideration requests is at the discretion of the course instructor. Submission of supporting documentation does not guarantee that academic consideration will be granted. 

Students living with disabilities or ongoing health concerns that may impact their academic functioning can register for Academic Accommodation Support. Individualized academic accommodation plans are developed to assist students to fully participate in their studies. This is a confidential process that values student privacy. 


Refer to PDF filePolicy 159 for more information regarding Academic Accommodation.

 

To receive consideration for missed work without penalty students must submit a request for Academic Consideration with the appropriate supporting documentation. 

For health or compassionate reasons, students are required to inform their instructors by email in advance of missing assignments, tests or exams, or as soon as reasonably possible when circumstances do not permit advance notice. 

Students must submit appropriate documentation, within three (3) business days. In extraordinary circumstances, exceptions to the 3-day requirement can be requested if the issues prevent a student from consulting a health professional or obtaining documentation in a timely manner. In such cases, students can request an extension when they submit their online request.

The decision whether to accommodate or deny a request is at the discretion of each instructor based on supporting documentation. Instructors will notify the student of their final decision.

 

Refer to PDF filePolicy 167 for more information on Academic Consideration Requests

How to Submit an Academic Consideration Request

Academic Consideration Requests are submitted online using the form for Online Academic Consideration Requests (ACR).  

NOTE: Do not submit supporting documentation directly to your instructor or by email. Supporting documentation will be verified by the Academic Coordinator and made available for the course instructor to review upon request.

Extenuating Circumstances for Academic Consideration

Health Related Extenuating Circumstances

Supporting documentation may include:

Non-Health Related Extenuating Circumstances

Students may be required to submit official documentation confirming all applicable date(s) and reason(s) for the missed course time/work. Events, conferences, special occasions, and prior travel arrangements do not qualify for compassionate absence and will not be accommodated. 

Supporting documentation may include:

  • Original letter from a counselor, therapist, religious leader, or community leader
  • Travel documents (if applicable)
  • Other verifiable documents relevant to the situation

UPDATE: 

PDF filePDF file

PDF filePolicy 167: Academic Consideration

  • “Extenuating Circumstances” is introduced; we are no longer differentiating between health, and or compassionate
  • Separate policy provides a clear definition and process for managing requests for  academic consideration which is distinctly different from academic accommodation 
  • Request for academic consideration without documentation - permitted in limited circumstances (see point below) one time per term only
  • Documentation is required for: final assessments/final exams; temporary absence lasting no more than 3 days; and if a request for academic consideration without documentation has already occurred in that academic term.
Religious, Aboriginal or Spiritual Observance 

Requests based on Religious, Aboriginal or Spiritual Observance are submitted two weeks prior to missing a class or with as much lead time as possible. For an exam, submit your request within two weeks of the exam schedule release. If the dates are not known in advance submit the request with as much lead time as possible.

Required documentation includes:

Athletic Participation/Competition 

Requests based on Athletic Participation/Competition are submitted two weeks prior to missing a class or with as much lead time as possible. For an exam, submit your request within two weeks of the exam schedule release. If the dates are not known in advance, submit the request with as much lead time as possible.

Required documentation includes:

  • Letter from the Director of Athletics confirming the request for schedule accommodations or Academic Consideration. 

An Academic Standing Appeal may be submitted when students have been assigned a Probationary, RTW or PPW status. 

Procedure for Submitting Appeals

Refer to the Toronto Metropolitan University Senate website for the appeals submission process and application forms. 

Contact the Academic Coordinator  and Associate Chair with questions about submitting  appeal applications to the Fashion department.

 You are responsible for ensuring your appeal application is complete, incomplete appeals will not be accepted.

After your appeal is reviewed by the Appeals Committee, you will receive a written response within ten (10) business days of the appeal submission deadline

Late Course Drop/Retroactive Withdrawal

If a student has faced sudden and serious life events that directly prevented them from meeting the published deadlines to drop a course, they may submit a request for a Late Course Drop or Retroactive Withdrawal from a course or semester. 

Requests for that have been reviewed through grade and academic standing appeals are not eligible for this process. 

 

Appeals can be filed for grade/standing, misconduct or non-academic conduct.

UPDATE: 

PDF filePolicy 168: Grade and Standing Appeals

  • “Extenuating Circumstances” is introduced as a ground for appeal; we are no longer differentiating between health, and or compassionate
  • Emphasis on informal resolution (where possible) before a student files a formal appeal. The onus is on the student to communicate with the instructor about their concerns and seek a solution (informal resolutions must adhere to Senate policies and procedures)
  • Extended decision making time period from 5 working days to 10 working days at all levels of appeal.
  • Students appealing their academic standing can only remain in courses for 1 term while awaiting the outcome of the appeal process (unless the delay in the process is due to the University).

For appeal deadlines go to  Toronto Metropolitan University Significant Dates.

For information about Appeals:

 

If you have questions about the appeals process or preparing your appeal attend the Appeal Workshops and Seminars, external link or contact the RSU Student Issues & Advocacy Coordinator, external link

Grade Appeals

If a student believes there is a reason for a grade appeal, they should first discuss the issue with the instructor, to seek an  informal resolution (where possible) before a student files a formal appeal. The onus is on the student to communicate with the instructor about their concerns and seek a solution (informal resolutions must adhere to Senate policies and procedures). 

If the issue is not resolved or the student is  reluctant to speak with their instructor, then they should email the Program Director.

If academic concerns are not resolved informally with the instructor and/or Program Director, students may submit an Academic Appeal. 

Grade appeals are filed with the course Subject Teaching department, usually  after the course is completed, however appeals based on grounds of Course Management may be filed at any time during the semester. 

Failure to communicate about issues in a timely manner may negatively affect the outcome of an appeal.  

Academic Standing Appeal

An Academic Standing Appeal may be submitted when students have been assigned a Probationary, RTW or PPW status. 

Procedure for Submitting Appeals

Refer to the Toronto Metropolitan University Senate website for the appeals submission process and application forms. 

Contact the Academic Coordinator  and Associate Chair with questions about submitting  appeal applications to the Fashion department.

 You are responsible for ensuring your appeal application is complete, incomplete appeals will not be accepted.

After your appeal is reviewed by the Appeals Committee, you will receive a written response within ten (10) business days of the appeal submission deadline

 

If a student has faced sudden and serious life events that directly prevented them from meeting the published deadlines to drop a course, they may submit a request for a Late Course Drop or Retroactive Withdrawal from a course or semester. 

Requests for that have been reviewed through grade and academic standing appeals are not eligible for this process.

Late Course Drop

A request to be dropped out of a course after the published deadline to drop courses in good standing and before the end of the exam period, or before the last day to submit a final assignment or course requirement has passed.

Retroactive Withdrawal

A request to be retroactively withdrawn from a course after the course has been completed (i.e. after the final exam or submission of the last course requirement). Fee refunds will not be considered

In an emergency

If you have immediate safety or security concerns call 911

In a non-emergency

Contact Security and Emergency Services:

  • Internal phones: 555040
  • External phones: 416-979-5040
  • Email: security@ryerson.ca
  • Victoria Building (VIC), 285 Victoria Street, 1st floor

Learn more about safety protocols and procedures on the Community Safety and Security page of the Toronto Metropolitan University website.  

Blue Emergency Pull Stations

Most studios and labs have blue emergency pull stations. When these are pulled, Security is dispatched to the location immediately.  

Suspicious Activity

If you have any suspicions about activities on campus, report to Toronto Metropolitan University Security 416-979-5040 or 416-979-5001

If You Discover a Fire

Please be mindful of the following:

  • If you see, smell or hear a fire, pull the closest fire alarm as you leave the fire area
  • Stop the class or other activity when the fire alarms bells sound
  • Provide assistance to persons with disabilities
  • Do not use elevators
  • Wait outside the building as directed by Security or the Fire Wardens

Injuries

First year students receive a presentation about equipment safety given by the Fashion Design Technician;  however,  injuries do happen occasionally. Any injury must be reported immediately to the instructor. 

If a student is injured or distressed contact: 

  • Internal phones: 555040
  • External phones: 416-979-5040
  • After security is contacted, notify
  • Manager of Administration, ext 556596, 
  • Instructor of the course/project, if applicable

Any injured student should not be working on the industrial equipment for the remainder of the day.  

Reporting a Student Death

This is a sensitive and difficult situation. It is important that the Chair is notified so that proper procedure is followed to notify appropriate people.

Walk Safe 

Toronto Metropolitan University offers a free service that pairs you with a uniformed security crew member to escort you to various locations on campus, including the subway and nearby parking lots.

This Walk Safe service is available to all Toronto Metropolitan University community members, including visitors 24 hours a day, 7 days a week.

Centre for Student Development and Counseling (CSDC)

The CSDC offers free and confidential professional counseling for all full and part-time Toronto Metropolitan University students. When you book an appointment at the counseling center you will meet one-on-one with a counselor who will listen to your concerns, provide immediate support and strategies, and work with you to plan next steps. The CSDC offers individual therapy, group therapy and crisis support. Please refer to the CSDC website for additional information on the services available to you and operating hours.

For additional mental health support, you can also connect to the following:

You can speak with a trained counselor by phone at any time, by calling the Good2Talk line for post-secondary students at 1-866-925-5454

If you are experiencing an emotional crisis, please contact the Gerstein Centre Distress Line at 416-929-5000

You may also text 741741 to reach the Ontario Online and Text Crisis Services

If you need emergency support please contact 911 or if on campus, contact campus security at 416-979-5040

 

General Policies

Studios and labs are a privilege arranged for use by Fashion students and faculty. Labs are open and available 24/7 to students during the Fall & Winter semesters. Labs are closed when the University is closed in accordance to the Significant Dates Calendar.

Access: Students are required to use their OneCards to access classrooms, studios and labs. OneCards are activated at the beginning of each semester based on students’ enrollment. For any OneCard access questions contact: Fashion Communication Technician.  Please be mindful of the following policies for all of these areas:

  • Faculty and students are responsible for cleaning up after themselves
  • Unclean studios and labs may result in limitations to access after hours
  • No food and drinks allowed
  • Glue or other adhesive substances to be used only in designated areas
  • Turn off all equipment to prevent damage
  • Turn off all lights and close studios after each work session
  • All equipment borrowed during class time must be returned to the instructor
  • Digital equipment is not available for loan outside of your scheduled class
  • Immediately report damaged equipment to the Fashion Design Technician or the Fashion Communication Technician

Computer Labs

Please be mindful of the following when using the computer labs:

  • Dispose of all excess print papers in the recycling bins
  • Do not unplug the computers to charge laptops or cell phones as it prevents the computers from updating

Design Studios

  • Please be mindful of the following when using the design studios:
  • Pick/sweep up and dispose of all excess fabric scraps, paper, tape, thread, trim, packaging, newspapers, etc.
  • Barrels for fabric scraps and recycling for paper are provided
  • Fill irons with water when water levels are below 1 inch from the bottom * Never refill when iron is hot, let it cool down until the pressure gauge on the front of the boiler has dropped all the way to (0) zero before opening the water cap
  • Irons will take a minimum of one week to be replaced if filaments are burnt

Illustration Studio

Please be mindful of the following when using the illustration studio:

  • Do not cut directly on the tables, use cutting mats available in the studio
  • No cameras or recording devices are allowed 
  • If a student needs an accommodation, they are required to obtain permission from the instructor to use a recording device.

To respect the privacy of models:

  • Do not enter KHW 259 when classes are in session
  • Do not enter the model changing area
  • DO NOT photograph or record models
  • Do not use the podium projector and sound system, ceiling heaters or portable heaters outside of class
  • Do not remove illustration dress forms from KHW 259

Photo Studio

  • The photo studio is to be used only by Fashion students, faculty, staff and the SRFI, and is only to be used for video and photography purposes.
  • No food or drinks are allowed inside the photo studio
  • All equipment is to be stored back in its place and the space cleaned at the end of booking
  • The user is responsible for any damage caused by misuse of facilities and equipment
  • Report any problems with equipment to the Fashion Communication Technician or your Instructor

Booking the Photo Studio

Download the Photo Studio Booking Agreement , external link

, external link, external link

Students can now book the Photo Studio in KHW 60 for use. 

Students can book a Photo Studio session for individual or group use. Until Feb. 28 one team/group of students up to 4 people can book in the studio.

The Photo Studio will be open Monday - Friday from 9:00 AM - 4:30 PM.

Please email Olena directly to make a booking, indicating: 

- Date

- Time

- Session duration

Submitting a booking request does not guarantee access. You will receive a confirmation email from Olena Vivcharyuk. If your requested time is not available, you will be notified

Booking Photo Equipment

  • Contact the  Fashion Communication Technician  with your request at least three business days prior to your intended use
  • Photo equipment is for in-studio use only and must be returned after the shoot
  • Students attending photography courses are given priority
  • Closing up the Photo Studio
  • After completing a work session, students and faculty are responsible for the following: 
  • Photo lights must be switched off
  • Unplugged and stowed
  • Backdrops rolled up 
  • Photo stations must be free of props
  • Clean up work area
  • Failure to comply with the policies could result in the loss of studio use privileges

 

The following equipment is available:

 

  • Canon EOS7D and Nikon D7200 cameras (own memory card required); 
  • Tripods
  • Photo boxes
  • Umbrellas & Reflectors
  • Special lights

 

Dress Forms/Judies

  • Judy assignment, deposit payment, Judy inspection and deposit return procedures are organized through  Fashion Design Technician located in KHW 68 
  • The “in-class” Judies will be allocated on a sign-in basis
  • It is the student’s responsibility to maintain their Judy and ensure that their Judy remains in the apparel lab to which the students are assigned
  • Judies are not allowed out of the School of Fashion area.
  • Judies are not to be taken home.
Dress Form/Judy Deposits
  • Only applicable to 2nd, and 4th year Students. Refer to the Judy Contract (available on the Fashion website), please do not print
  • Deposit of $100 per person will be required for the academic year
  • In some instances, more than one student may be using or signing up for the same Judy. If this is the case, each student has to pay $100 deposit. 
  • $25 of the $100 deposit will be retained to offset the cost of Judy repairs and replacement.
  • The deposit/sign-out requirement aids in maintaining the condition and cleanliness of the form and its mechanisms
  • If the Judy is in its original signed off condition (no ripping, marking, vandalism, clean wheels) when inspected by the  Fashion Design Technician, your $75 deposit will be refunded
Penalties 
  • Students are financially responsible for any damages to or loss of their Judy. The cost for repairs or replacement of Judies will be calculated on a case-by-case basis
  • Fines will be implemented for cases where new marks (pins, pen, pencil, etc.) have been added to the Judy
  • Final charges will reflect actual replacement/repair costs
  • If charges are not paid, penalties will be applied
Specialty Judies

A selection of specialty Judies are available to students for sign-out on specialized garments or collections. The Specialty Dress forms include:

  • Men’s Wear - Torso and Full Body Forms, size 38 and 40
  • Women’s Wear - Petite, Tall, Maternity,
  • Oversized, Bra Forms, Contour Forms and Pant Forms
  • Children’s Wear - Various Sizes

Industrial Sewing Machines

Students will be trained to use industry style sewing machines. Instructions on the proper set-up and use will be provided in the introductory session of your first year Apparel course.

Sewing Machine Accessories
  • Accessory pieces like needles, bobbin, bobbin case, presser foot, attachment screws, etc. are supplied in the Fashion Sewing Kit Students are responsible to maintain their sewing machine accessories
  • Individual machine accessories are available for short-term sign-out (emergencies) from the Fashion Design Technician, Fashion Design Technician located in KHW 68

Industrial Sergers 

  • Industrial Sergers are used for finishing raw edges of cut material
  • Most apparel studios have at least one industrial serger
  • A Baby Lock Serger is available for mini serged hem and is available to be signed out from the Fashion Design Technician for on-campus use during office hours

Specialty Apparel Equipment

A variety of specialized items and machine accessories are available for sign-out through the  Fashion Design Technician located in KHW 68. The items are:

  • Specialty Sewing/Hemming Feet
  • Needle Boards for pressing velvet
  • Specialty Fabric Machine Needles

 

Depending on the item sign-out time limit may vary from two hours, same day return, to 24 hours.

Industrial Irons

  • All apparel studios have an industrial steam iron for general class use
  • All irons will be refilled and turned on each weekday morning by Audrey Colphon, Fashion Design Technician
  • Students are responsible to maintain water levels
  • During heavy use periods irons may need to be refilled during the day so that they do not burn dry 
  • The water level should not go below one inch on the water level indicator
  • See refilling the boiler instructions below
  • Test sample pieces of your fabric first for reaction to heat and steam
  • If any materials melt on the iron, notify the Fashion Design Technician so that it can be cleaned and prevent damage to the next user’s fabric
  • Students are responsible to turn off the iron as the last person leaves

Refilling the boiler

  • The boiler should be refilled only when the iron has cooled off completely and the pressure gauge on the front of the boiler has dropped all the way to (0) zero. 
  • Refill the boiler by removing the black knob screw located on the top of the water tank
  • Use one of the nearby funnels and full water jugs to refill the tank
  • Do not put any other materials in the tank
  • Refill to one inch from the top of the glass water level indicator tube located on the front of the water tank (boiler) 
  • Once refilled, close and turned on, the iron will take about 30-45 minutes to reach the required heat and pressure
  • If you are unsure how to refill the boiler,  ask the Fashion Design Technician in KHW 68

 

Supplies and Notions

  • There is a limited supply of fabrics and notions available free of charge to students. To access the cages to “shop” you will need to make an appointment with the Fashion Design Technician . A link to the appointment sheet will be provided by your instructor and noted in your D2L course outline.

The Fashion department has lockers available to students in KHW and KHS. Lockers are available on a first come, first serve basis. Students may only use the lockers that are allocated to the Fashion department. In order to claim a locker, please refer to the google sheetLocker Allocation document, external link to see which lockers are for Fashion student use and their location. 

 

You must bring your own lock, and secure it to an available locker. Only once you’ve secured your locker with your own lock will you be able to complete the google form“Locker Sign Out, external link” form. You must complete this form or else your lock will be removed. Any locker with a lock that has not been signed out will be removed and given to another student.

 

Lockers are available in sewing labs KHS 245 and KHS 247 for upper level students (and students taking classes in those rooms) on a first come first serve basis to store projects.

 

Current students can find all relevant and up-to-date information about internships and other opportunities in the “Internship and Opportunities Hub” course shell on D2L. If you have not been automatically enrolled in this shell, please contact Brittany Paty.  

About Internships

Internships should involve educational experiences in the workplace that equip the student with technical and interpersonal skills required to work effectively in both the public and private sectors. After the completion of the internship, students will be able to reflect positively on their experience taking away key transferable skills required in the current Canadian and global labour market(s). 

 

Visit WSIB, external link  and familiarize yourself with the legal right you have at work and safety regulations in Ontario., external link

 

 Please also read the Internship & Placement Well-Being Handbook, external link before beginning your internship position, to learn more about your rights at work, and how Toronto Metropolitan University supports diversity and inclusion in the workplace. 

 

Visit Toronto Metropolitan University's Student Code of Conduct,  PDF filePolicy 61, to understand your responsibilities while representing Toronto Metropolitan University at an external position.

 

Internship Requirements

  • 250 hours of internship/work experience

  • Participation in 6 University-led professional development workshops
  • Completion of FSN 709: Professional Aspects of Fashion in Fall of your final year

 

Students must complete a minimum of two (2) internships towards their 250 work placement hours

Students are welcome to find placements that are in the fields of fashion and/or design. The goal of the Internship program is to have students gain experience while in school to support their career objectives. If you aren't sure whether a position will count towards your hours, reach out to Brittany.

Mentorship

Students can also gain internship hours by being P.R.A.D.A. or Tri-Mentoring mentors.

 

For Outgoing Curriculum, Fashion Design or Fashion Communication (2022/2023)

Students who entered the program Fall 2019 or before are required to enrol into FSN 402 Internship in their final year of study. They academic requirements for internships are as follows:

  • A minimum of 250 hours of internship/work experience is required.

  • The remaining 150 hours can be made up of any combination of work experience and University-led workshops.

FITS

 

Prior to beginning an internship, students must ensure that their profile on the FITS portal is complete.

 

Students can then begin an application for their internship position. Complete your application within two weeks of starting at your position. 

 

Students must complete, sign, and submit the following forms: 

  • Student Liability Waiver and Workplace Safety Insurance Board (WSIB) Forms 
  • Student Declaration of Understanding 
  • Letter to Placement Employers 

 

To be classified as a paid internship, students must be paid at least the provincial minimum wageInternships that provide allowances, honorariums, reimbursements of expenses and/or stipends are all classified as unpaid internships

How-To

For more detailed information on uploading your internship, and to consult a list of frequently asked questions, please see the How to Internship, external link

 

For information about uploading a Career Centre workshop onto the FITS portal, please see How to Workshop with Career Centre, external link.

Forms

Finding an Opportunity

 

Toronto Metropolitan University facilitates students’ employment search by providing a number of opportunities that employers submit to the Internship and Outreach Coordinator at the School of Fashion: (Brittany Paty)

 

Visit the Career Centre for careers & job search guide, student employment sources, job matching technology, networking events and more.

 

Visit Tri-Mentoring for Career Mentoring, Community Outreach & Programming, Group Mentoring, Summer Internship Program and more.

 

If you have an opportunity to submit, please contact Brittany Paty.