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Convocation Ceremonies

Graduation is a multi-step process. These steps are: 

  1. Submission of your Application to Graduate
  2. Assessment and confirmation of eligibility to graduate
  3. Conferral of your graduation award (diploma/parchment) at Convocation ceremony
  4. Release of your graduation award document to you

Convocation (graduation) ceremonies are held twice a year: 

  • Spring (June)
  • Fall (October)

For detailed information about dates, times, tickets and other ceremony related activities not related to your eligibility to graduate, please go to Convocation, or call the Convocation Information Line at 416-979-5234.

Engineering Ring Ceremony 

The Ring ceremony will be held in March for undergraduate Engineering students who have applied to graduate for the Spring Convocation. Please contact your undergraduate program department for more information.

Release of Your Award Document 

Normally, whether you attend your convocation ceremony or are graduating in absentia, your document will not be issued prior to the Convocation ceremony. Please refer to this page for updates.

Your document will also not be released into your possession until outstanding fees and all other obligations to the university are cleared. Please check for holds on your account by logging onto MyServiceHub and referring to the Holds (right-hand sidebar) section of the Student Centre.

Graduating in Absentia 

How to Obtain Your Award Document:

Graduation award documents will be presented to students who attend their convocation ceremony. If you do not attend the ceremony, you may pick-up your document on campus or arrange to have it couriered to you.

Your award document will be made available for pick-up at the ServiceHub (POD150):

  • Fall Convocation pick-up will be after November 1st
  • Spring Convocation pick-up will be after July 1st

If you cannot pick-up your award document, you may choose to have your document couriered to you.

Graduation award documents are only kept for a period of one year from the date of your convocation ceremony. After one year has passed, all remaining documents will be destroyed.

If your document has been destroyed but you wish to receive a copy, you must request a document reissue. 

If you are unable to personally pick up your document, you may authorize someone else to pick it up on your behalf. You must provide this individual with a letter of authorization, which must include:

  • Your signature
  • Your full name
  • Your student number
  • Your program name
  • Term of graduation (e.g. Spring 2019 or Fall 2019)
  • The full name of the person you are authorizing to pick up your document

The individual picking up your document must also provide photo identification proving they are the person stated in the authorization letter.

If you have been approved for graduation but are unable to attend Convocation or pick-up your award document, you may request that it be couriered to you. Please complete the online Document Courier Request form via MyServiceHub. Payment must be submitted by credit card to complete the request. For step-by-step instructions on how to submit courier requests, please visit the MyServiceHub Support page.

Please note, the Document Courier Request link will only be visible on the My Academics page if: 

  •  Your document is ready for distribution: 
    • Spring Convocation – after July 1 
    • Fall Convocation – after November 1
  • You have not yet received your document (at Convocation or by pick up)
  • Your graduation was less than one year ago. Documents older than one year are destroyed.

Please note, graduation award documents are only kept for a period of one year from the date of your convocation ceremony. After one year has passed, all remaining documents will be destroyed.

If your document has been destroyed but you wish to receive a copy, you must request a document reissue.

Toronto Metropolitan University is not responsible for lost or damaged couriered award documents.