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Forms and Documents

Faculty and Admin Forms

Academic Standings, Grades and Withdrawals

Ad Hoc Data Request Form

Please note that the google formOffice of the Registrar Ad Hoc Request Form, external link, opens in new window is intended solely for use by Toronto Metropolitan University (TMU) departments. Any requests submitted by unauthorized parties will not be processed. All data requests are subject to approval and FIPPA compliance.

Faculty/Admin ID and Access Forms

Updating Your Personal Data

Your primary name is used on all official university documents, including faculty course surveys and grade rosters, and must be your official legal name. To make any changes to your primary name, you must submit an google formInstructor/Lecturer Personal Data Change Form, external link, opens in new window and supporting documentation.

  1. Ensure that you have legible scans of the required supporting documentation of your legal name (refer to the Supporting Documentation tab)
  2. Submit the google formInstructor/Lecturer Personal Data Change Form, external link, opens in new window and upload your supporting documentation. The updated name/information on your form must exactly match what appears on the documentation you provide
  3. Your updated personal information will be entered exactly as it appears on your form and supporting documentation. If you only provide an initial for your first or middle name, it will be followed by a period when updated in RAMSS (e.g. Ethan J. Chan)
  4. It is advisable to check your RAMSS account five days after submitting your request to review the updated information for accuracy

A request for a name change must be supported by two of the following accepted forms of Government-Issued Identification, with at least one being a piece of Government-Issued Photo Identification.

Your personal information will be entered exactly as it appears on the documentation you provide. If you only provide an initial for your middle name, it will be followed by a period when updated in RAMSS (e.g. Ethan J. Chan).

Accepted Supporting Documentation
  • Canadian Passport
  • Driver's License
  • Birth Certificate
  • Canadian Citizenship card
  • Permanent Resident card
  • Marriage Certificate
  • Change of Name Certificate
  • International Passport
  • Certificate of Indian Status
Reasons for Primary Name Change and Required Supporting Documents

The specific combination of documentation required depends on the reason for the change:

Reason for Name Change Required Documents
Spelling correction or addition to your surname or given name Option 1: Birth certificate and government-issued photo ID
Option 2: Passport and second piece of government-issued ID
Change to married surname Marriage certificate and government-issued photo ID
Return to maiden name Birth certificate and government-issued photo ID
Official change to your legal name Change of Name Certificate and government-issued photo ID

Use of Information and Privacy

All personal information that is collected is used, stored, and destroyed in accordance with the university's Information Protection and Access Policy.