Skip to Main Content
You are now in the main content area

Official Transcripts Submission

Unofficial transcripts, including those uploaded in the ChooseTMU Applicant Portal, are used to assess applications for admission. Toronto Metropolitan University (TMU) will request official transcripts, if/when required, in an Offer of Admission.

Have you received an Offer of Admission? If yes, congratulations! Please be sure to read your Offer letter carefully and satisfy any conditions by the stated deadline date(s). One of the conditions may be to arrange for the submission of an official transcript.

This is the entire transcript/report issued by your secondary school/Ministry of Education. This should be on school/Ministry letterhead with a school stamp/seal and/or signature and contact information of a school official, such as the Guidance Counsellor, Principal or Director. 

This is a document issued by your academic institution. It will be a complete academic record with the institution’s name, your name, names and numbers of courses, credits, grading scheme, the grades you have received, as well as the graduation credential (if awarded) and official signature from an appropriate signatory (e.g. University Registrar).

If you applied to TMU on an Ontario Universities’ Application Centre (OUAC) 101 Application Form, external link, your grades will be submitted by your guidance office to the OUAC.

It is the responsibility of all OUAC 101 applicants to ensure that application information is truthful, complete and correct. Your guidance counsellor is responsible for providing your academic data to the OUAC. You should continually check this information to ensure there are no errors or omissions. Specifically, you should make certain that all courses and grades posted are correct and diploma requirements are met. It is especially important to do this after final grades are posted and prior to the closure of schools for the summer. Amendments to academic data should be made by your guidance counsellor via the OUAC. TMU is not responsible for making changes/updates to your Ontario Student Record.

Ensure that your guidance office, the OUAC and TMU are notified of any plans you have to upgrade or complete courses through night school, summer school, e-school, correspondence and/or distance education and that the grades achieved for those courses are submitted. If your Grade 11, Grade 12 and/or other studies were completed outside of Ontario, you must submit these transcripts to TMU. See more information about summer school and other extensions.

If you have attended or are currently attending post-secondary studies for any length of time (including one course) you must arrange for the submission of your official post-secondary transcript(s) to TMU, regardless of the application form you have used. If you omitted a post-secondary institution from your application, you must amend your application and include the missing information. Failure to indicate all institutions that you have attended (since secondary school) on your application can result in the cancellation of your application.   

If you previously attended an Ontario secondary school you can arrange submission of your official transcript via the OUAC Transcript Request Form (TRF) or by logging in to your application. Visit transcript information on the OUAC website, external link, opens in new window for more information.

If electronic submission via the OUAC is not available to you, you must personally make arrangements to have your transcript submitted.

If you left a publicly funded Ontario secondary school within the past five years, you will most likely be able to obtain your transcript from the last school you attended. However, some school boards maintain records in a central office, so you may be referred to the board to obtain your transcript. If you left a publicly funded school more than five years ago, or if the school you attended is no longer in operation, you should contact the school board.

If a private secondary school you attended is no longer in operation, you should contact:

Ontario Ministry of Education
Field Services Branch
315 Front Street West, 12th Floor
Toronto ON M7A 0B8
student.records@ontario.ca

If you applied via the OUAC and are currently attending, or have previously attended, an Ontario university or college, you can arrange for electronic submission of your official transcript by logging in to your OUAC application. Visit transcript information on the OUAC website, external link, opens in new window for more information.

If you did not apply via the OUAC, you must make arrangements with the institution(s) to have your official academic transcript(s) sent directly to Undergraduate Admissions (350 Victoria Street, Toronto, ON, M5B 2K3).

If you were previously admitted and enrolled in an undergraduate degree program at TMU, you may choose to indicate in your ChooseTMU Applicant Portal that we have your transcript(s) on file. New/updated official transcripts must be submitted and must reflect any/all changes since the previous submission. Review your ChooseTMU Applicant Portal to ensure that Undergraduate Admissions has received all required official transcripts. If we find that any/all required transcripts are not on file, your application may be deemed incomplete.

If you were previously admitted but did not enrol, you must resubmit official transcripts.

Undergraduate Admissions will obtain final grades for courses completed at TMU from Student Records and Operations Support.

You are personally responsible for the submission of both secondary and all post-secondary school academic transcripts, regardless of the date of completion and the country of origin. You should make all the necessary arrangements for submission of required transcripts at the time of application to ensure documents are received by applicable deadlines. Academic studies required for admission must be completed or in progress at the time of application.

Transcripts must show the individual marks or grades achieved in each course or subject taken, as well as the diploma/degree awarded (if applicable).

If your documents are in a language other than English, you must provide the documents in the original language, as well as certified/notarized literal English translations.

You must upload your unofficial transcript(s) and any supporting documents (where applicable), via your ChooseTMU Applicant Portal. Uploaded transcripts are considered unofficial and are used to assess an application. TMU will request official transcripts, if/when required, in an Offer of Admission.

For those applicants to whom it applies, TMU is registered to receive electronic documents via Parchment, external link, opens in new window and MyCreds, external link, opens in new window.

 Country and System Specific Submission Instructions

Please refer to the list below for specific country and system credentials and submission instructions.

Higher Secondary Certificate (HSC) showing Class XII examination results, issued by a State Board of Intermediate and Secondary Education; original or copy certified by the school.

Interim Secondary: Results for all years of secondary school study (GCSE/O Levels and GCE/A Levels), including predicted final results sent by your college/university counsellor.

Final Secondary: Certifying Statement of Results/Confirmation of Results issued directly from Board/Exam Syndicate or copy of the official certificate certified by a school official (i.e. Guidance Counsellor, Headmaster, etc.) or Official Original Certificate issued directly from Board/Exam Syndicate.

EDEXCEL/PEARSON:

AQA:

CAMBRIDGE:

OCR:

Interim Secondary: Final CSEC results as well as your predicted final CAPE results at the time of application.

Final Secondary: Copy of official certificate issued by Caribbean Examination Council (CXC) that has been certified by a school official or Certifying Statement/Official Original Certificate issued directly from Caribbean Examination Council (CXC).

Please note: A Preliminary Results Slip not an official certificate and is not acceptable documentation of final results. As well, a school-issued transcript showing CSEC and/or CAPE results is not acceptable documentation of final examination results.

Interim Secondary

If you are a current high school student, you must submit the following via the ChooseTMU Applicant Portal:

  • A current academic transcript showing results for Senior 1, 2 and any Senior 3 mid-term/mid-year results available and the grading scale used.
  • A school profile should accompany your transcript, if available.
  • Senior High School (Upper Middle School) Graduation examination results (Huikao) if already written.
  • A letter indicating the date you will write the Gaokao and proof of registration (if available). If you do not intend on writing the Gaokao examination, you must submit a signed and dated letter providing the reason(s).

Final Secondary

  • A final, official academic transcript showing Senior 1, 2 and 3 results (and the grading scale used). This official transcript must be sent to us directly by the school.
  • The following verification reports via China Credentials Verification (CSSD-Parchment Portal Service, external link, opens in new window):
    • Verification Report of China Secondary Education Certificate (proof of graduation)
    • Verification Report of China High School Academic Proficiency Test (Huikao) Results
    • Verification Report of China College Admission Examination Scores (Gaokao) (if written)

Final Post-Secondary

If you are currently enrolled in, or previously completed studies at a college or university, you must submit the following:

Note for students that have attended:

  • Private international high schools for international and Chinese students
  • International divisions within public schools
  • International high schools for international students

Students that have attended the school types listed above must present:

  • A Chinese high school diploma recognized by the Chinese ministry/municipal department of education; and/or
  • Proof of graduation from an accredited international curriculum/school with permission to operate in China.

Final Secondary: if completed in Eastern European countries (i.e. Bulgaria, Czech Republic, Hungary, Poland, Romania, Slovakia, etc.) submit officially certified secondary school documents including a Certificate of Completion for General Secondary School Education as well as a Certificate of Maturity (if applicable in that country).

Final Post-Secondary: Study Book or official copy of the official record provided by the institution attended and Proof of graduation with a diploma/degree (if applicable).

Interim Secondary: All available bulletins from première and terminale. 

Final Secondary: French Baccalauréat (Baccalauréat Général, Option Internationale, Diplome de Bachelier de l'Enseignement du Second Degre).

Interim Secondary: Midterm/predicted marks and along with the academic record.

Final Secondary: West African Senior School Certificate Examination results (WASSCE) offered by the West African Examination Council (WAEC), preferably in the form of “Confirmation of Results” issued directly from the Council.

Please note: Applicants who have completed their WASSCE studies since 1993 may be requested to provide Scratch Card information in order to verify their examination results. Please visit the WAEC - Ghana website, external link for more details.

Interim Secondary: Results for Class/Standard X as well as interim/predicted final results issued by the school.

Final Secondary: One of the following official certificates showing Class/Standard XII results must be submitted by the state examination board or the All India (Central) Boards [Central Board of Secondary Education (CBSE), Council for the Indian School Certificate Examinations (CISCE) or the National Institute for Open Schooling (NIOS):

  • All India Senior School Certificate Examination (AISSCE)
  • Higher Secondary School Certificate (HSC)
  • Indian School Certificate (ISC)
  • Pre-University Examination Certificate
  • Intermediate Examination Certificate

Final Post-Secondary: official degree/diploma (if awarded) along with officially certified Statements of Marks issued by the university, not the affiliated college, (Mark Sheets, Memorandum of Marks) for every attempt at every examination (even if an examination was failed and retaken or if marks from an earlier examination or attempt appear on a later statement of marks).

Please note: Consolidated Mark Sheets are not official.

Final Secondary:

Current: officially certified high school transcript, graduation certificate and English translations

1997-2018: Officially certified secondary school transcript, Pre-University transcript and English translations

Before 1997: Officially certified transcript of National High School Diploma studies after 12 years, Certificate of Completion, Diploma and English translations.

Interim Secondary: results for all years of secondary school study, including predicted final results.

Final Secondary: the official transcript request form is available on the IB website, external link.

Final Secondary: Matriculation Certificate (BAGRUT)

Final Secondary: Officially certified academic transcripts showing all courses completed and grades achieved for all three years of study and Certificate of Graduation.

Final Secondary: [i.e. General Secondary Education (Leaving) Certificate – Tawjihi/Tawjihiyah/Shahadat Al-Thanawiya-Al-A’ama] showing individual marks or grades achieved in each course/subject taken at the senior level (including failed grades if applicable).

Final Secondary: West African Senior School Certificate Examination results (WASSCE) offered by the West African Examination Council (WAEC).

Applicants may be required to provide a WAEC result checker e-PIN Voucher in order to verify examination results. For more information visit the West African Examinations Council official website, external link, opens in new window.

Final Secondary: Higher Secondary Certificate Examination (HSSC) or Intermediate Examination documenting Standard XII results issued by the state board (i.e. Karachi State Board) or the federal board (i.e. Federal Board in Islamabad)

Final Post-Secondary: official degree/diploma (if awarded) along with officially certified Statements of Marks issued by the university, not the affiliated college, (Mark Sheets, Memorandum of Marks) for every attempt at every examination (even if an examination was failed and retaken or if marks from an earlier examination or attempt appear on a later statement of marks).

Final Secondary:
Attestat (Certificate of Completion of Secondary Education). Includes all results of final examinations and a transcript listing the grades achieved in all subjects studied. If the Unified State Exam (USE) has been written, the results should accompany the Attestat.

Final Post-Secondary:
Diploma of post-secondary education accompanied by a Supplement/Addendum to the Diploma (Prilozhenie k Diplomu which includes the list of subjects, number of hours, admission credentials, grades, professional practicum and results obtained in the final state examinations). The Supplement/Addendum to the Diploma is not valid without the corresponding Diploma.

Final Secondary: Certificate of Complete General Secondary Education + Addendum (Atestat pro Povnu Zagal’nu Serednyu Osvitu + Dodatok).

Final Post-Secondary: Diploma/Certificate earned along with the Addendum.

Please note: Applicants who attended a post-secondary institution but did not complete a program of study must arrange for the submission of the Academic Certificate (Akademichna Dovidka or Spravka).

Interim Secondary: Interim results and school profile (including accreditation statement, grading scheme, etc.).

Final Secondary: Officially certified academic transcript including graduation status and school profile (including accreditation statement, grading scheme, etc.). SAT and AP results should be sent directly from the College Board (TMU code 0886). ACT scores should be sent by ACT Institutional Services (TMU code 5166).

 Policies and Procedures

If you are offered admission, you will need to provide official transcripts (sent to us directly from the issuing institution). Your Offer of Admission will be contingent upon the receipt and verification of your official documents.

Transcripts are considered official when sent by the issuing institution directly to Undergraduate Admissions. They generally bear an original seal/stamp and/or official signature from an appropriate signatory. Transcripts must show the individual marks or grades achieved in each course or subject taken, as well as the graduation credential awarded (if applicable).

TMU will not send reminders requesting required documents. The official documents must be received by Undergraduate Admissions by the deadline date(s) indicated in an official Offer of Admission.

All documents submitted to TMU become the property of TMU and will not be returned.

All documents are routinely verified. All statements on your application must be correct and complete. Should you withhold, misrepresent, or fail to provide information, your application and registration status may be cancelled. Evidence of falsified documents will result in applicants being denied admission to the University. Information on falsified documents is shared with the Association of Universities and Colleges of Canada (AUCC).

All transcripts received via the ChooseTMU Applicant Portal are considered unofficial.

TMU reserves the right to require official documents at any time during the application/admission process, and to rescind any Offer of Admission if discrepancies are found between unofficial and official documents.

You are personally responsible for the submission of both secondary and all post-secondary school academic transcripts, regardless of the date of completion and the country of origin. You should make all the necessary arrangements for submission of required transcripts at the time of application to ensure documents are received by applicable deadlines. Academic studies required for admission must be completed or in progress at the time of application.

If your documents are in a language other than English, you must provide the documents in the original language, as well as certified/notarized literal English translations.

If you previously applied to a TMU Undergraduate degree program and did not enroll, you must resubmit all required documents.

If your transcripts and/or other supporting documents show a name other than the one under which you applied, you must submit proof of name change, i.e. a marriage certificate, notarized statement, or other applicable legal document(s).

All applicants and approved students must access their ChooseTMU Applicant Portal. Your portal will indicate the transcripts and supporting documents that have been received by Undergraduate Admissions. It will also allow you to view letters/documents issued to you by TMU, as well as track your application status. We encourage you to view your ChooseTMU Applicant Portal frequently.