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School of Medicine Policies
Below is an alphabetical list of the School of Medicine's administrative policies, procedures, guidelines and standards. There may be related documents associated with each document type that should be read together.
| Policy | Owner | Date Approved |
|---|---|---|
| Appointment of Clinical Academic Administrators Policy (ACAA Policy) for the School of Medicine | Vice-Provost, Faculty Affairs | 2023 |
| Appointment of Clinical Academic Portfolio Leaders Policy (ACAPL Policy) for the School of Medicine | Dean of School of Medicine & Vice-President, Medical Affairs | 2023 |
| Clinical Faculty Policy | Vice Provost, Faculty Affairs | 2023 |
| Learner Assessment of Clinical Teaching and Supervision Policy | School of Medicine | 2023 |
Accomodation and Wellness
| Policy | Owner | Date Approved |
|---|---|---|
| Learner Reimbursement Policy (available in LAMS) | PGME Office | May 2025 |
| Fatigue Risk Management Policy (external link) | PGME Office | April 2025 |
| Learner Mistreatment Policy (external link) | PGME Office | November 2023 |
| Learner Wellness and Resiliency (external link) | PGME Office | November 2023 |
Assesment and evaluation
| Policy | Owner | Date Approved |
|---|---|---|
| Learner Assesment Policy (external link) | PGME Office | November 2023 |
| Learner Appeals Policy (external link) | PGME Office | September 2024 |
Health and immunization
| Policy | Owner | Date Approved |
|---|---|---|
| Learner Health and Safety Policy (external link) | PGME Office | November 2023 |
| Blood Borne Viruses Policy (external link) | PGME Office | May 2025 |
| Discrimination and Harassment Prevention Policy | Vice President, Equity and Community Inclusion | November 2011 |
| Discrimination and Harassment Complaint Process Policy | Vice President, Equity and Community Inclusion | July 2021 |
| Sexual Violence Policy | TMU Office | 2024 |
| Occupational Health and Safety Amendment Act (external link) | Government of Ontario |
Leave and part - time training
| Policy | Owner | Date Approved |
|---|---|---|
| Learner Leaves of Absence Policy (external link) | PGME Office | May 2025 |
| Waiver of Training for Learners Policy (external link) | PGME Office | November 2023 |
| Learner Transfers Policy (external link) | PGME Office | April 2025 |
Professionalism and privacy
| Policy | Owner | Date Approved |
|---|---|---|
| Policy Procedures Governing Information Management (external link) | PGME Office | May 2025 |
| Academic Integrity (external link) | PGME Office | November 2023 |
| Professional Conduct for Learners Policy (external link) | PGME Office | November 2023 |
| Social Media Policy (external link) | CPSO | November 2024 |
| Boundary Violations Policy (external link) | CPSO | November 2024 |
| Medical Records Management Policy (external link) | CPSO | June 2022 |
| Professional Behaviours Policy (external link) | CPSO | September 2024 |
| Personal Health Information Protection Act (external link) | Government of Ontario | December 2024 |
Selection and training
| Policy | Owner | Date Approved |
|---|---|---|
| Moonlighting Policy (external link) | PGME Office | April 2025 |
| Learn Time Policy and Procedure (external link) | PGME Office | November 2023 |
| Learner Allocation Policy (available in LAMS) | PGME Office | November 2023 |
| Learner Selection Policy (external link) | PGME Office | November 2023 |
| Learner Supervision Policy (external link) | PGME Office | November 2023 |
| Repatriation Guideline Policy (external link) | PGME Office | April 2025 |
| Learner Transfers Policy (external link) | PGME Office | April 2025 |
Additional governing policies
| Policy | Owner | Date Approved |
|---|---|---|
| PARO - OTH Contract (external link) | PARO | 2023 |
| CMPA Good Practices Guide (external link) | CMPA | N/A |
| Freedom of Information and Protection Act (external link) | Government of Ontario | January 2025 |
| The Ontario Human Rights Code (external link) | Government of Ontario | |
| Regulated Health Professions Act (external link) | Government of Ontario | December 2024 |
| Disclosure of Harm (external link) | CPSO | December 2019 |
| Reporting Requirements (external link) | CPSO | November 2024 |
Accomodation and wellness
| Policy | Owner | Date Approved |
|---|---|---|
| Policy 159: Academic Accomodation of Students With Disabilities | Senate | March 2025 |
| Policy 150: Accomodations of Student Religious Indigienous and Spirtual Observances | Senate | 2013 |
| Protocol for Defining and Reporting MIstreatment of Students in the Doctor of Medicine (MD) Program (external link) | UGME Office | October 2023 |
| Policy on Refunds of Fees for Students in the Doctor of Medicine (MD) Program (external link) | UGME Office | May 2024 |
| Policy for On Call Duties and Workload Hours for Clinical Experential Learning in the Doctor of Medicine (MD) Program (external link) | UGME Office | December 2024 |
Assesment and evaluation
| Policy | Owner | Date |
|---|---|---|
| Policy on Timely Formative Feedback to Students in the Doctor of Medicine (MD) Program (external link) | UGME Office | February 2025 |
| Policy 170(d): Grading, Progression, and Academic Standing in the Doctor of Medicine (MD) Program | Senate | June 2025 |
| Policy 162(b): Grade Reassessment and Recalculation in the Doctor of Medicine (MD) Program | Senate | June2025 |
| Policy 168: Grade and Standing Appeals | Senate | October 2024 |
Health and immunization
| Policy | Owner | Date |
|---|---|---|
| Policy on Immunization, Screening, and other Non-academic Requirements for Students in the Doctor of Medicine (MD) Program (external link) | UGME Office | May 2025 |
| UGME Office | Jan 2025 | |
| Discrimination and Harassment Prevention Policy | Board of Governers | November 2011 |
| Discrimination & Harassment Complaint Process | n/a | n/a |
| Sexual Violence Policy | Board of Governors | 2024 |
| Government of Ontario |
Attendance, abscence and leaves
| Policy | Owner | Dare Approved |
|---|---|---|
| Policy for Time in required Learning Activities in the Foundations Phase (Phase 1) of the Doctor of Medicine (MD) Program (external link) | UGME Office | January 2025 |
| Policy 174: Attendance and Absence for Students in the Doctor of Medicine (MD) Program | Senate | May 2025 |
| Policy on Leave of Absence for Students in the Doctor of Medicine (MD) Program (external link) | UGME Office | February 2025 |
Professionalism and privacy
| Policy | Owner | Date Approved |
|---|---|---|
| Policy 175: Standards of Professional Misconduct for Students in the Doctor of Medicine (MD) Program | Senate | November 2023 |
| Policy 60: Academic Integrity, Procedures, Guidelines | Senate | June 2025 |
| Policy 61: Student Code of Non-academic Conduct | Senate | MAy 2021 |
| Policy 157: Establishment and Use of Toronto Metropolitan Student e-mail Accounts for Official University Communication | Senate | January 2025 |
| Procedure for Disclosing and Addressing Conflicts of Interest with Learners (external link) | School of Medicine | February 2025 |
| Social Media Policy - CPSO (external link) | CPSO | November 2024 |
| Boundary Violations - CPSO (external link) | CPSO | November 2024 |
| Medical Records Management - CPSO (external link) | CPSO | June 2022 |
| Professional Behaviour - CPSO (external link) | CPSO | September 2024 |
| Personal Health Information Protection Act (external link) | Government of Ontario | December 2024 |
Course and records management
| Policy | Owner | Date Approved |
|---|---|---|
| Policy 48(b): Doctor of Medicine (MD) Program Phases and Years of Study | Senate | June 2025 |
| Policy 166: Course Management | Senate | March 2025 |
Policy on Student Academic Records Management in the MD Program (external link) |
UGME Office | December 2025 |
| Policy on Medical Student Performance Record (MSPR): Creation, Review, Appeal and Submission (external link) | UGME Office | May 2024 |
| Senate | November 2023 |
Selection, training and transfers
| Policy | Owner | Date Approved |
|---|---|---|
| Policy on Applications for Advanced Standing/Transfer to the Doctor of Medicine (MD) Program (external link) | UGME Admissions Office | July 2023 |
| Guidelines for Essential Skills Required for Admissions and Study in the Doctor of Medicine (MD) Program (external link) | UGME Admissions Office | November 20223 |
| Policy for Interference and Influence in Admissions to the Doctor of Medicine (MD) Program (external link) | UGME Admissions Office | May 2024 |
| Policy for Visiting Student Electives in the Doctor of Medicine (MD) Program (external link) | UGME Office | November 2023 |
Additional governing policies
| Policy | Owner | Date Approved |
|---|---|---|
CMPA |
N/A |
|
Freedom of Information and Protection of Privacy Act (FIPPA) (external link) |
Government of Ontario |
January 2025 |
Government of Ontario |
||
Government of Ontario |
December 2024 |
|
CPSO |
December 2019 |
|
CPSO |
November 2024 |