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Read Gmail Messages on Other Email Clients

We recommend using Gmail and other Google Workspace apps on the web in Google Chrome because of, but not limited to, the following reasons:

  1. The web-based search engine in Gmail is powerful and much faster than using email clients. Use the drop-down “show search options” by clicking on the downward pointing arrow inside the search field.
  2. Gmail in a web browser works seamlessly with the other Google Workspace apps (Calendar, Drive and Docs, etc.). It is easy to navigate between Apps.
  3. Since Gmail and Google Workspace were designed to be used in a browser, new features will always be available using the browser.
  4. You will be able to take advantage of the label functionality (compared to folders in other mail clients). Labels are a powerful tool for organizing mail, with the ability to apply multiple labels to messages, for easier retrieval.
  5. You will be able to take advantage of the side panel and use Google Workspace apps side by side (external link) .

Alternatively, if you still prefer to use an email program or client such as Microsoft Outlook, Mozilla Thunderbird, or Apple Mail please follow the Setup section below. 

How to Set Up 

Here are some common mail clients and set-up instructions for your TMU Gmail Account.

Microsoft Outlook

Learn how to access your TMU Gmail through your Microsoft Outlook client using Google Sync.

Apple Mail

Learn how to access your TMU Gmail through your Apple Mail client using IMAP. 

Mozilla Thunderbird

Learn how to access your TMU Gmail through your Apple Mail client using IMAP. 

Helpful Links

Get a Google Token

These are instructions on how to get your Google Token. Watch the getting Google Token video.

Note: Google Token should not be confused with your my.torontomu password that you would use to access your Gmail and Google Workspace apps account through a web browser.



IMAP Support (external link) 

Remember to always replace ‘your full email address (including or’ with your full TMU Gmail address including When prompted for a password, use your Google Token.

If you want to use Post Office Protocol (POP) instead of recommended IMAP follow Google's general instructions for Set-up POP (external link, opens in new window)  in mail clients.

If you don't use 2-Step Verification, you might need to allow less secure apps to access your account (external link) . To do so,

  1. Open Google Chrome and sign into your TMU Gmail.
  2. On the top right corner, select your account, Manage your Google Account.
  3. Select Security on the left panel.
  4. Scroll down to "Less secure app access".
  5. If you wish to proceed, turn on "Less secure app access".