• Approving Expense Reports
• Approving Expense Reports
• "a018e806-bfd5-4d55-84ec-fd0e94fe1098
• Enter your username into the 
• User Name
•  field.
• Enter "
• student
• ".
• Enter your password into the 
• Password
•  field.
• Enter "
• welcome
• "
• To approve the expense report click the notification link for "
• Expense 114433 for Rubble, Barney"
•  .
• Scroll down to the
• Notifications
• section to see all open notifications waiting for approval.
• Once the
• Expense Report
• is approved the notification will close.
• Enter your username into the 
• User Name
•  field.
• Enter "
• student
• ".
• Enter your password into the 
• Password
•  field.
• Enter "
• welcome
• "
• For this example: The approver will approve the expense report because all receipts are attached and are legitimate expenses. 
• The approver will click the 
• Approve
•  button.
• Click the 
• Login
•  button.
• Press the left mouse button on the 
• RU PO Inquiry GUI
•  link.
• To approve the expense report click the notification link for "
• Expense 114433 for Rubble, Barney"
•  .
• Once the
• Expense Report
• is approved the notification will close.
• 170 Markview login screen will launch and request your
• Username
• and
• Password
• .
• Enter your username into the 
• User Name
•  field.
• Enter "
• student
• ".
• Enter your password into the 
• Password
•  
• field.
• Enter "
• welcome
• "
• Click the 
• OK
• button.
• Click the 
• Next Page
•  link to view the receipts attached.
• Click the 
• Next Page
•  link to review the receipts attached.
• Press the left mouse button on the 
• Receipts
•  (
• 170 Attachment
• ) button.
• The notification will open and the Approver will have four different options:
• Approve, Reject, Reassign, Request Information.
•  
• Approve:
• All receipts and expenses are legitimate.  The approver clicks the
• approved
• button.
• Reject:
• Missing receipts, expenses are not legitimate, university doesn't cover an expense.  The approver will
• reject
• the expense report and ask the user to resubmit with all the appropriate attachments or without an expense.
• Reassign:
• The approver will be away from the office and cannot approve the expense report or the approver would like a one-up approval to review and approve the expense report.  The expense report was sent to the wrong approver.
• Request Information
• :
•  
• The receipts attached are not sufficient enough and the approver would like more information on an expense.
• Before the approver takes the necessary action they will click on the
• Attachments
•  
• to review the receipts back-up and make sure that all expenses are attached for this report.
• The Expense Report Receipt attachments will be displayed.
• For our example:
• The first two pages of this expense report is the expense report bar code containing the general information and expense lines submitted.
• Click the 
• Next Page
•  link to view the receipt attached.
• Once the Approver finishes reviewing all the attached receipts they can close Markview.  If everything is okay with expense report and they have no questions or concerns (e.g. expense is not legitimate, missing receipt) then they will
• Approve
• the expense report. 
• If they have any questions or concerns (e.g. expense is not legitimate, missing receipt) on the expense report they can either
• Reject
• the expense report or
• Request Information.
• Press the left mouse button on the 
• Receipts
•  (
• 170 Attachment
• ) button.
• 170 Markview login screen will launch and request your
• Username
• and
• Password
• .
• Enter your username into the 
• User Name
•  field.
• Enter "
• student
• ".
• Enter your password into the 
• Password
•  
• field.
• Enter "
• welcome
• "
• The notification will open and the Approver will have four different options:
• Approve, Reject, Reassign, Request Information.
•  
• Approve:
• All receipts and expenses are legitimate.  The approver clicks the
• approved
• button.
• Reject:
• Missing receipts, expenses are not legitimate, university doesn't cover an expense.  The approver will
• reject
• the expense report and ask the user to resubmit with all the appropriate attachments or without an expense.
• Reassign:
• The approver will be away from the office and cannot approve the expense report or the approver would like a one-up approval to review and approve the expense report.  The expense report was sent to the wrong approver.
• Request Information
• :
•  
• The receipts attached are not sufficient enough and the approver would like more information on an expense.
• Before the approver takes the necessary action they will click on the
• Attachments
•  
• to review the receipts back-up and make sure that all expenses are attached for this report.
• Click the 
• Next Page
•  link to view the receipt attached.
• Click the 
• Next Page
•  link to view the receipts attached.
• Click the 
• Next Page
•  link to review the receipts attached.
• Once the Approver finishes reviewing all the attached receipts they can close Markview.  If everything is okay with expense report and they have no questions or concerns (e.g. expense is not legitimate, missing receipt) then they will
• Approve
• the expense report. 
• If they have any questions or concerns (e.g. expense is not legitimate, missing receipt) on the expense report they can either
• Reject
• the expense report or
• Request Information.
• For this example: The approver will approve the expense report because all receipts are attached and are legitimate expenses. 
• The approver will click the 
• Approve
•  button.
• The Expense Report Receipt attachments will be displayed.
• For our example:
• The first two pages of this expense report is the expense report bar code containing the general information and expense lines submitted.
• Original Path
• Please make a selection from the options listed below.
• Using Expense Home
• Using RU PO Inquiry GUI
• User Name
• Password
• Login
• RU Internet Expenses GUI
• Expenses Home
• Expense 114433 for Higdon, Peter (1,339.00 CAD)
• User Name
• User Name
• Password
• Approve
• RU PO Inquiry GUI
• Notification Summary
• Expense 114433 for Rubble, Barney
• OK
• Next Page
• Next Page
• Receipts
• Next Page
• Receipts
• student
• 114433 Image - Page 1 of 8; Click to enlarge this page.
• Password
• OK
• Next Page
• Next Page
• Next Page
• Approve