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This session will show you how to enter an online expense report that contains transactions from the travel card.
An information note will appear above if you have any travel card transactions pending action. It will state how many transactions are to be processed.
To proceed, fill out the general information fields. Those that have an (*) asterisks are required.
In this example we will leave the default values and click on the Next button to proceed.
Select the credit card transactions you want to process in this expense report.
Click the Checkbox for Line 1.
Click the Checkbox for Line 2.
Once you've finished selecting the transactions you want to include in this expense statement, click the Next button.
In this example all expenses are business related.
Click the Next button.
If you have any other receipts that were not paid by credit card and were a part of your travel, you manually add the lines here in the Cash and Other section of the Expense report.
In this example there are no other expenses so click the Next button to proceed.
This Expense Allocations step you can verify the cost center and distributions that the expense will be paid from.
Click the Next button.
A summary of the report along with the barcode is displayed. If the Receipts Required field is checked in this summary section of the expense report for any of the lines you processed, you must print off this barcode page and fax it in as the cover page with your receipts. The fax number is listed under the barcode.
click the Printable Page button and print out the barcode.
We are now in the Credit Card Expense Section of the Report. Here you will see all the transactions you just selected. If the transaction line is personal this is where you would indicate that. Select the line and click on the Categorize as Personal button.
If all the expenses are business related, you can click just click on next to proceed.
Once the receipts are received, the expense statement will move to your approver for approval.
Note: If receipts are not faxed in within 48 hours the report will be rejected.
